Fonds 08.27-28; 09.13-15 - Women's Auxiliary fonds

Title and statement of responsibility area

Title proper

Women's Auxiliary fonds

General material designation

  • Textual record

Parallel title

Other title information

Title statements of responsibility

Title notes

  • Source of title proper: title based on provenance of the fonds

Level of description

Fonds

Reference code

CA VAG 08.27-28; 09.13-15

Edition area

Edition statement

Edition statement of responsibility

Class of material specific details area

Statement of scale (cartographic)

Statement of projection (cartographic)

Statement of coordinates (cartographic)

Statement of scale (architectural)

Issuing jurisdiction and denomination (philatelic)

Dates of creation area

Date(s)

  • 1947-2009 (Creation)
    Creator
    Women's Auxiliary to the Vancouver Art Gallery

Physical description area

Physical description

92 cm of textual records

Publisher's series area

Title proper of publisher's series

Parallel titles of publisher's series

Other title information of publisher's series

Statement of responsibility relating to publisher's series

Numbering within publisher's series

Note on publisher's series

Archival description area

Name of creator

(1943-)

Administrative history

The Women’s Auxiliary to the Vancouver Art Gallery established in 1943 was originally known as the Ladies’ Auxiliary to the Vancouver Art Gallery. It was developed as a way to undertake the work that was beyond the scope of the officers and executives of the gallery. On September 24, 1979, after receiving its first male members, the Women’s Auxiliary voted to re-name itself the Volunteer Committee to the Vancouver Art Gallery. It retained this name for 18 years. After broadening its operating mandate in 1997, it re-established itself yet again in 1998. A new constitution was developed with fundraising as the main focus while at the same time seeking new ways to engage Gallery members. The group is currently named the Associates to the Vancouver Art Gallery.

The mandate of the associates is “to operate in accordance with the policy and priorities of the Vancouver Art Gallery, to be devoted to raising friends and funds for the Vancouver Art Gallery through social, educational, and service enterprises, and to foster wider cultural interest in the community, and to develop public awareness of the activities of the Vancouver Art Gallery.”

The volunteer organization has been responsible for various entertainments, lectures, and meetings over the years. Some of their many contributions include: Beaux Arts Balls, How to Look at Pictures, Christmas Creations, Do You Own a Canadian [Contemporary] Painting?, Home and Garden Tours, Art in Bloom, Heirloom Discovery Days, Town Tours, Painting Classes, and Art Rental and Sales [Picture Loan]. A noteworthy contribution of the Women’s Auxiliary to the Vancouver Art Gallery was the Gallery Shop beginning in 1963. Funds were also raised to purchase materials for the Gallery Library.

Various committee’s and associations were established as an offshoot of the Auxiliary group. Some of these include: the Education Committee, the W.A. Junior Committee, the Docent program, and the Alumni Association.

Titles:

Women’s Auxiliary to the Vancouver Art Gallery 1943-1979
Volunteer Committee to the Vancouver Art Gallery 1980-1998
The Associates to the Vancouver Art Gallery 1998-present

Presidents:

Mrs. J. P Fell 1943-1947

Miss H. Darling 1948
Mrs. R. Travers 1949-1950

Mrs. M. Caple 1950-1951
Iby Korner 1952-1953
Winnifred Philpott 1954-1955
Jean Turnbull 1956-1957
Dorothy-Jane Boyce 1958-1959
Jean Martin 1960
Estelle H. Warren 1961-1962
Grace Cameron 1963
Peggy Martin 1964
Nancy Paterson 1965-1966

Anne Tornroos 1967-1968

Sheila Casson 1969-1970
Thelma Plant 1971-1972
Noreen Anderson 1973
Cathie Miller 1974-1975
Claudia MacDonald 1976
Mary Zentek 1977-1978
Jane Wollen 1979-1980
Robin Gray 1981-1982
Brigitte Freybe 1983-1985
Ethel McIntosh 1986-1987
Dagmar Gabay 1987-1989

Sheila Mingie 1989-1991
Judy Daughney 1991-1993
Phyllis Buell 1993-1994
Joan Bawlf 1994-1997

Cathy Scott 1997-1999
Grace Robin 1999-2002
Gloria Smith 2002-2004
Lynne Du Moulin 2004-2006
Judy Lindsay 2006-2008
Annick Boisset 2008-present

Custodial history

Scope and content

The fonds consists of records relating to the functions of the Women’s Auxiliary to the Vancouver Art Gallery from 1947 to 2009; most predominantly their fundraising operations, which document the growth of the Gallery. The fonds consists of annual reports, meeting minutes, financial statements, loans list, sales forms, receipt books, bank books, Certificate(s) of Change in Constitution, drafts and revisions, correspondence, member lists, Noreen Anderson award records, Alumni Association records, programs, reservations, and rentals records, bulletins, newsletters, requests, job descriptions, mission statements and objectives, a personal notebook, newspaper clippings (some copied from scrapbooks), ephemera, correspondence, prize lists, statements, lists of sales, lists of recommendations and regulations, original art work, applications, programs, agendas, maps, publicity, ticket sales, catalogues, policies, permits, histories, and scrapbooks. The fonds is arranged into 5 series: Series 1. Reports and Minutes; Series 2. Financial Records; Series 3. General Records; Series 4. Events and Activities; Series 5. Historical Records.

Notes area

Physical condition

Scrapbooks are fragile and deteriorating.

Immediate source of acquisition

Items in this collection were created or accumulated by the Women’s Auxiliary to the Vancouver Art Gallery and remained in their possession until the time of acquisition by the Vancouver Art Gallery Archives.

Arrangement

Records were arranged in original order. When original order was not discernable records were arranged chronologically and by subject. When file names where not available titles were created based on file contents.

Language of material

Script of material

Location of originals

Availability of other formats

Restrictions on access

Access to the Archives of the Vancouver Art Gallery is at the discretion of the Librarian/Archivist.

Terms governing use, reproduction, and publication

Finding aids

A full inventory with series descriptions and file lists is available at the Vancouver Art Gallery Archives / Library.

Associated materials

Related materials

Accruals

Further accruals are expected.

Accompanying material

The fonds also include photographs of people and events which are kept separately in the Vancouver Art Gallery Photograph Archives

Alternative identifier(s)

Standard number area

Standard number

Access points

Place access points

Name access points

Genre access points

Control area

Description record identifier

Institution identifier

Vancouver Art Gallery

Rules or conventions

Rules for Archival Description

Status

Final

Level of detail

Full

Dates of creation, revision and deletion

Language of description

  • English

Script of description

Sources

Accession area