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archival descriptions
City of Victoria fonds
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Retail liquor licences and billiard tables journal

Series consists of a journal recording payment of licence fees for wholesale liquor distributors. Includes name of licensee, name of premises, street, payment details, and remarks.

Bylaw 503 indicates City Treasurer provenance from July 1907.
In same bound volumes with CRS 253, Wholesale Liquor Licences (volumes printed tete-beche).
Arranged chronologically

Victoria (B.C.). City Clerk

Wholesale liquor licences journal

Series consists of a journal recording payment of licence fees for wholesale liquor distributors. Includes name of licensee, street, and payment details.
In same bound volumes with CRS 254, Retail Liquor Licences and Billiard Tables Journal (volumes printed tete-beche).
Arranged chronologically

Victoria (B.C.). City Clerk

Aerial photographs

Series consists of several sets of aerial photography of Victoria used for mapping reference. The photographs pertain mainly to the City of Victoria proper, although there are some of Thetis Lake, Prospect Lake, Elk and Beaver Lakes, and Saanich.
Indexes are included for several sets.
Many of these images are British Columbia Crown copyright and therefore cannot be copied without permission

Victoria (B.C.). Engineering

Victoria Eaton Centre inventory of heritage buildings

Series consists of an inventory of heritage buildings on the site of the Victoria Eaton Centre prepared by Cadillac Fairview Shopping Centres for the City of Victoria. Includes photogrammetric recording of all exterior facades, selected interior photography keyed to a schematic drawing of the interior, and general exterior photographs of each building including close-up exterior details of the following buildings on Douglas, Fort, Broad, and Government Streets: Driard Hotel, Spencer's Block, Spencer's Arcade, Times, Montague Bridgman, Kresge (Marks & Spencer), Winch, Kent Hotel, Wilson, Brown, Melrose, and Eaton's interior details

Victoria (B.C.). Planning Department

Monthly reports

Series consists of monthly reports pertaining to the purchase of goods and services. The reports include aggregate figures regarding requisitions received, purchase orders issued store accounts issued, invoices passed, and cash discounts taken, as well as notes and working papers used to calculate the reported figures.
Arranged chronologically

Victoria (B.C.). Purchasing Department

Group 'B' Committee records

Series consists of agendas, minutes, and papers of this standing committee of Council, which dealt with matters relating to public works. The following committees reported to the Group 'B' Committee: the Public Works Committee; the Parks and Beautification Committee; the Community Development Committee; the Traffic, Street Design and Street Lighting Committee; and the Urban Renewal Committee. Included in addition to the material of the Group 'B' Committee are agendas, minutes, and papers of the Public Works Committee (CRS 28).
For an alphabetical index to the minutes of the Group 'B' Committee, see CRS 130

Victoria (B.C.). City Clerk

Monthly suppliers list

Series consists of a monthly listing of vendors supplying the following products to the City: hardware, lumber, paint, leather goods, stationary, ship chandlery, electrical, groceries, meat, butter, sand and gravel, gasoline, and auto tires.
Arranged chronologically

Victoria (B.C.). Purchasing Department

Vehicle purchases journal

Series consists of a journal describing details of cars and trucks purchased by the City. Also describes, under "miscellaneous equipment," purchases of such things as cash registers, air conditioners, washing machines, lawn mowers, and other machinery. Each entry describes the supplier, details of the product, and the cost.
Arranged by department and, within each departmental section, by date

Victoria (B.C.). Purchasing Department

Printing purchases journal

Series consists of a journal describing details of printing services and supplies purchased by the City. Each entry describes the supplier, details of the service or product, and the cost.
Arranged by department and, within each departmental section, by date

Victoria (B.C.). Purchasing Department

Specifications

Series consists of specifications required for equipment, supplies, and services considered for purchase by the City. Also includes Finance Department sample forms. Most specifications indicate the tender number, providing cross references to CRS 236 (Quotation record book) and CRS 183 (Tenders and quotations).
There are a number of gaps in this series, most notably from 1953 to 1959

Victoria (B.C.). Purchasing Department

Supplies consumed by City departments

Series consists of lists, reports, and notes describing the amount of various items used by City departments each year, such as coal, gasoline, oil, and milk. Also includes descriptions of other purchases such as cars and trucks and cluster lamps.
There are several gaps in this series, most notably from 1927 to 1929 and 1942 to 1946

Victoria (B.C.). Purchasing Department

Budget estimates working papers

Series consists of records created in the process of estimating annual revenue and expenditures, as published in the bylaws comprising CRS 243 (budget estimates). Includes correspondence, memoranda, reports, notes, and spreadsheets.
There is a gap in this series for 1950

Victoria (B.C.). Comptroller

Budget estimates

Series consists of bylaws pertaining to estimated revenue and expenditures. Includes bylaws regarding taxes and rates on land and property, boulevards, street lighting, and other matters, as well as votes of funds for departmental and other expenditures.
There are gaps in this series for 1918, 1921, 1922, and 1948.
For related records, see CRS 244 (budget estimates working papers)

Victoria (B.C.). Comptroller

Victoria parks photograph contest files

Series consists of photographs pertaining to Victoria parks submitted in a City of Victoria-sponsored contest that was operated by the Victoria Camera Club.
An item list is available in the accession files (98206-10)

Victoria (B.C.). Parks Department

Centennial scrapbook

Series consists of a 41 cm x 51 cm volume of clippings and photographs pertaining to 1967 Canadian centennial activities in Greater Victoria, entitled "Central Saanich, Esquimalt, Oak Bay, Saanich, City of Victoria Centennial Scrapbook."
Also includes a number of loose photographs maintained for reference or mounting in scrapbook

Victoria (B.C.). City Clerk

Letterbook

Series consists of letters and reports sent outward from the Plumbing and Sewerage Inspector regarding the plumbing conditions of local buildings.
Indexed alphabetically by name of correspondent.
There is a gap in this series from July 1907 to July 1909

Victoria (B.C.). Plumbing and Sewerage Inspector

Group 'A' Committee records

Series consists of agendas, minutes, and papers of this standing committee of Council, which dealt with matters of a financial nature. There are a number of committees that reported to the Group 'A' Committee: the Finance Committee; the Health, Welfare and Personnel Committee; the Lands and Fire Wardens Committee; the Public Transportation Committee; and the Inter-municipal Committee. Included in addition to the material of the Group 'A' Committee are agendas, minutes, and papers of the Finance Committee (CRS 26) and the Greater Victoria Intermunicipal Committee (CRS 27).
For an alphabetical index to the minutes of the Group 'A' Committee, see CRS 132

Victoria (B.C.). City Clerk

William W. Northcott scrapbook

Series consists of news clippings, copies of letters, memoranda, and notes pertaining to the official duties of William W. Northcott, who served the City of Victoria as Assessor, Building Inspector, Purchasing Agent, and Returning Officer

Victoria (B.C.). Assessor

Supplementary tax roll

Series consists of correspondence, memoranda, notes, reports, copies of cheques, cheque requisitions, journal vouchers, journal entries, and supplementary roll changes used to document revisions to the assessment roll and any additional taxes or refunds due property owners
Arranged chronologically

Victoria (B.C.). Finance Department

Tax sale redemption receipts

Series consists of receipts issued upon the redemption of properties scheduled for tax sale by the payment of back taxes owed to the City.
Arranged numerically by receipt number, which reflects the chronological order in which payment was received

Victoria (B.C.). Finance Department

Quotation record book

Series consists of a record of quotations received for materials considered for purchase by the City. Does not include actual prices and suppliers, but rather consists of an index to such documents (see CRS 183, Tenders and quotations and CRS 246, Specifications). Describes the quotation number, date, department, and description of material. Includes an alphabetical list of suppliers ca. 1951-1956.
Arranged alphabetically by type of material, and numerically within each alphabetical group (the numerical order reflects the chronology of receipt, since the quotations were numbered in the chronological order received)

Victoria (B.C.). Purchasing Department

Ross Bay Cemetery burial permits

Series consists of the City's copy of burial permits. Each permit originally consisted of three parts: the City copy, the family copy, and a receipt. Each permit is numbered and captures the following information: name, age, where born, where died, date of death, day and hour of burial, officiating clergy, block, plot and road, undertaker, reserve plots, and fees.

The earliest permits are contained in bound volumes and date from December 1886 to October 1915. In October 1915 the system was changed to a three-part carbon-copy form. And the data collected changed slightly to include cause of death, re-opening, interment, exhumation, and total cost.
Other forms related to the burial may be attached to the burial permit, such as Order for Interment of Body, Medical Certificate of Death, Warrant to Bury After a View, Certificate of Cremation, and other forms and correspondence related to the transportation of remains.
Arranged by permit number.
Under the Freedom of Information and Protection of Privacy Act, only permits older than 20 years may be viewed.

Victoria (B.C.). Parks Department

Ross Bay Cemetery block books

Series consists of records of ownership and usage of burial plots in Ross Bay Cemetery. There are five volumes in this series. Each volume contains the following data elements: block, folio, road, plot, name and remarks. The folio number refers to the page on which the name appears in the plot books (CRS?), the name section shows what person is interred in each grave, and the remarks section contains notes on the transfer of plots, reserve plots, exhumations, re-interments, and depths.

The organization of the volumes reflects the layout of the cemetery, a grid system that uses alphanumeric designations for the blocks, roads, direction, and plots.
The first volume, dated 1873 to ca. 1907, covers blocks A through M (not always in order). The other four volumes contain the same information as the earlier book, but have been updated. Volumes 2 and 3 contains blocks A through R. Volume 4 includes blocks S through W as well as additions to blocks Q and N and Sections 1 and 2, which were new areas of the Cemetery opened up around the time of the first World War. Volume 5 has the addition of sections 3 and 4, which were new areas of the Cemetery, opened up in the 1920s. Volumes 3 and 5 are a set.

The blocks were owned by either a church or the City. For example, blocks A, B, and F where owned by the Episcopal Church, block C and D by the Catholic Church, blocks E, F, K, L, and M by the City, block G by the Weslyan Church, and block H by the Presbyterian Church.

Victoria (B.C.). Parks Department

Trade license assessment roll

Series consists of a list of trade license holders. It was used to record the amount of taxes that anyone operating a business (e.g. real estate agents, laundry operators, doctors, hack drivers) was required to pay to the City semi-annually. The roll records the names of trade license holders, their occupation or business, amount of tax paid, number of receipt, date paid, and notes.

Although by-laws 620 and 624, passed on 14 July 1909 and 2 August 1909 respectively, deal specifically with trade licenses, revenue bylaws beginning in 1866 dealt with raising money by taxation of businesses; schedules attached to these bylaws give the amounts that different types of businesses were required to pay. For the general bylaw closest in time to these records, see bylaw 321 (The Revenue Bylaw, 1900).

Trade licenses were the responsibility of the City Collector.
Arranged alphabetically by trade license holder

Victoria (B.C.). Finance Department

Development proposals

Series consists of proposal with plan and photograph of a model for a space-needle-like tower called Skydeck

Victoria (B.C.). City Clerk

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