This 31 cm of correspondence is all that remains of the letters received by the City Clerk before 1940.
The correspondence covers a wide range of subjects, but there is no alphabetical subject index to it. A chronological item-level descriptive list, however, provides some access to correspondents and subjects for the existing letters. All correspondence inward from 1893 onwards, whether existing or not, is indexed chronologically in the communications received index (CRS 14).
For other series of letters received, see CRS 12 (1940-1974) and CRS 13 (special correspondence inward)
Series consists of papers pertaining to the planning of City social events, including an official centennial dinner and the plans for a retirement party for long-time City Clerk, Frank Hunter
Victoria (B.C.). City ClerkSeries consists of estimates and expenses regarding City buildings such as City Hall, fire halls, the market, the pound, and the Isolation Hospital, as well as Ross Bay Cemetery.
Originally from the office of W.W. Northcott
Series consists of a single volume containing a description of the exhibits used in each particular case that came before the Police Court, the name and the date of the case, and when and how the material was disposed of
Victoria (B.C.). Police CourtSeries consists of the minutes of this City Council committee. The volumes, which include the minutes of several other committees, are not indexed.
Arranged chronologically.
There is a gap in this series from 1930 to 1933
Series consists of a daily journal of fuel purchased by the City. Includes date, requisition number, company purchased from, amount purchased, unit pricing, and total price with cumulative monthly entries.
Victoria (B.C.). Stores DepartmentSeries consists of an index to the minutes or the Group 'A' Committee records (CRS 24). Arranged chronologically by year, alphabetically within each year by first letter only, and numerically by minute number within each alphabetical section
Victoria (B.C.). City ClerkSeries consists of the minutes of this City Council committee. The volumes, which include the minutes of several other committees, are not indexed.
Arranged chronologically.
There is a gap in this series from 1929 to 1931
Series consists of an index to property-related items discussed by Council or Committee of the Whole or both. Includes street name and number, nature of the discussion (heritage designation, strata conversion, and so forth), file number, the date the item went to Committee of the Whole or Council, and its status (approved, declined, tabled, etc).
Indexed alphabetically by street name for each year.
Includes a complementary index to Advisory Planning Commission applications for 1988-1991 indexed numerically by application number
Series consists of an index to the Parks Committee minutes (CRS 107) and the Parks, Boulevards and Recreational Facilities Committee minutes (CRS 41). Arranged chronologically by year, alphabetically within each year by first letter only, and numerically by minute number within each alphabetical section.
There are gaps in this series for 1955-1957 and 1959
Series consists of the minutes of this City Council committee. The volume, which includes the minutes of several other committees, is not indexed.
Arranged chronologically
Series includes accounts, clippings, minutes, reports, and plans pertaining to inner harbour renewal projects.
For related records, see the City Manager's records for this period, CRS 124
Series consists of letters sent from the Engineering Department to other City agencies. Earlier and later interdepartmental letters form part of the letterbook series (CRS 100).
Each volume includes an alphabetical index to subjects and correspondents
Series consists of a record of railway and navigation traffic using and requiring operation of the Johnson Street Bascule Bridge. Includes daily information on the time the bridge was raised, for what vessel, and whether it was entering or leaving the Upper Harbour. Also includes the time trains passed over the bridge, their name or a description of them, and whether they were entering or leaving the downtown area. In addition, there are notes on bridge maintenance, weather, and various other matters
Victoria (B.C.). Engineering DepartmentSeries consists of letters sent outward from the Board of Health.
The internal index refers to only a few of the letters
Series consists of letters sent outward from the Public Parks Board.
The letters are indexed alphabetically within the volume mainly by name of correspondent, with some subject references
Series consists of an index to the Engineering Department letters and reports (CRS 289).
The index consists of yearly volumes that provide references to document numbers, file numbers, and topics. Topical searches will yield document numbers pointing to specific letters or reports.
Letters and reports indexed for 1970-1972 are not in archival custody.
There are gaps in this series from 1963 to 1964 and 1966 to 1967
Series consists of the minutes of this City Council committee. The volumes, which include the minutes of several other committees, are not indexed.
Arranged chronologically
Series consists of minutes of the Water Board. The volume, which includes the minutes of several other committees, is not indexed.
Arranged chronologically
Series consists of a daily record of departmental expenses such as salaries, printing, car allowance, rents commissions, and advertising
Victoria (B.C.). Land DepartmentSeries consists of a journal of salaries and other expenses pertaining to the office of the City Assessor
In a volume originally from the office of W.W. Northcott
Series consists of agendas and minutes of this City Council committee
Victoria (B.C.). City ClerkSeries consists of annual reports of the City. The first annual report was issued in 1882. Reports up to 1950 generally include statements by the Mayor, heads of various departments, and committees outlining the past years' events, sometimes in considerable detail. The reports from 1951 to 1957 and 1959 include a summary of the activities of the different departments. For subsequent years only summary financial information is provided.
Clerk's copies for 1927-1957 include typed sheets listing names and positions of some officers and employees that are not included in the published version. For some years, these lists include committee members as well.
"File" numbers provided in the file listing are not original. They refer to numbers given by the Archives to bound volumes (or, for draft copies, folders) for internal inventory control.
Provenance information has been taken from stamps on reports or on volume covers. Where given in square brackets, this information has been inferred from other volumes with similar binding and complementary date ranges which do have stamps
Engineering
Series consists of plumbing and sewer connection applications pertaining to buildings that no longer exist in their original location, having been demolished, moved, or burned (applications pertaining to existing buildings are in the custody of the Engineering Department).
There are six different kinds of records in this series, all of them used (and filed) together in administering plumbing and sewerage connection applications: Application to connect with sewer; Application to construct plumbing; Application to connect with public surface drains; Application to connect with public surface drains or septic tank; Application to connect with holding tank; and Application to connect house sewers temporarily to public surface water drains. Each application consists of a form and a basic plan of the structure (on linen). The plans show the location of the bathroom(s) and kitchen and indicate where the house plumbing connects to the main sewer. Some applications contain more detailed plans showing elevations, alterations, and additions, as well as correspondence.
Filed alphabetically by street name and then in numeric order by address.
The first application to connect to the sewer was made on 1 December 1892.
The design of the forms and the information collected changed over time. Sample data elements for several periods are provided below.
Sample Data Elements:
December 1892 - April 1893
Location of property
Legal description
Date
Owners name
Owners address*
Architect name*
Architect address
Plumber name
Plumber address
Builder name
Builder address
Purpose of building
No. of houses connected
Signature of owner
Owner at the time that the application was made. This is not necessarily the original owner.
**Not necessarily the architect of the building. Since many of the buildings had already been built when indoor plumbing became available, an architect was often hired to incorporate the plumbing into the existing structure.
April 1893 - October 1895
Location of property
Legal description
Owners name
Owners address
Architect name
Architect address
Pipe layer name
Pipe layer address
Builder name
Builder address
Purpose of building
How many buildings
The street on which main sewer is located
Signature of owner
Date
Signature of Agent for owner
Report and recommendation of Inspector
Signature of inspector
Date
Owner at the time that the application was made. This is not necessarily the original owner. Not necessarily the architect of the building. Since many of the buildings had already been built when indoor plumbing became available, an architect was often hired to incorporate the plumbing into the existing structure. Agents signing for owner include: spouse, contractor, architect, plumber and others.
October 1895 - December 1911
Location of property
Legal description
Owners name*
Owners address
Pipe layer name
Pipe layer address
Plumber name
Plumber address
Purpose of building
How many buildings
The street on which main sewer is located
Signature of owner
Date
Signature of Agent for owner**
Report and recommendation of Inspector
Signature of inspector
Date
*Owner at the time that the application was made. This is not necessarily the original owner.
**Agents signing for owner include: spouse, contractor, architect, plumber and others.
January 1912 - 1950s
Location of property
Legal description
Owners name*
Owners address
Pipe layer name
Pipe layer address
Plumber name
Plumber address
Purpose of building
How many buildings
The street on which main sewer is located
A schedule setting out the class and position of plumbing fixtures
Signature of owner
Date
Signature of Agent for owner**
Report and recommendation of Inspector
Signature of inspector
Date
A receipt for a sum as required by the application
*Owner at the time that the application was made. This is not necessarily the original owner.
**Agents signing for owner include: spouse, contractor, architect, plumber and others
Series consists of a special journal documenting the bills payable of the City. Series deals primarily with accounts held by banks, most likely with debenture accounts. From 1911-1919, accounts are drawn up with the Bank of British North America and from 1919-1960 with the Bank of Montreal.
Arranged chronologically