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archival descriptions
City of Victoria fonds
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Correspondence inward

This 31 cm of correspondence is all that remains of the letters received by the City Clerk before 1940.
The correspondence covers a wide range of subjects, but there is no alphabetical subject index to it. A chronological item-level descriptive list, however, provides some access to correspondents and subjects for the existing letters. All correspondence inward from 1893 onwards, whether existing or not, is indexed chronologically in the communications received index (CRS 14).
For other series of letters received, see CRS 12 (1940-1974) and CRS 13 (special correspondence inward)

Victoria (B.C.). City Clerk

Entertainment Committee records

Series consists of papers pertaining to the planning of City social events, including an official centennial dinner and the plans for a retirement party for long-time City Clerk, Frank Hunter

Victoria (B.C.). City Clerk

Estimates and expenses journal

Series consists of estimates and expenses regarding City buildings such as City Hall, fire halls, the market, the pound, and the Isolation Hospital, as well as Ross Bay Cemetery.
Originally from the office of W.W. Northcott

Victoria (B.C.). Superintendent of Public Works

Exhibit book

Series consists of a single volume containing a description of the exhibits used in each particular case that came before the Police Court, the name and the date of the case, and when and how the material was disposed of

Victoria (B.C.). Police Court

Finance Committee minutes

Series consists of the minutes of this City Council committee. The volumes, which include the minutes of several other committees, are not indexed.
Arranged chronologically.
There is a gap in this series from 1930 to 1933

Victoria (B.C.). City Clerk

Fuel purchase journal

Series consists of a daily journal of fuel purchased by the City. Includes date, requisition number, company purchased from, amount purchased, unit pricing, and total price with cumulative monthly entries.

Victoria (B.C.). Stores Department

Group 'A' Committee minutes index

Series consists of an index to the minutes or the Group 'A' Committee records (CRS 24). Arranged chronologically by year, alphabetically within each year by first letter only, and numerically by minute number within each alphabetical section

Victoria (B.C.). City Clerk

Health Committee minutes

Series consists of the minutes of this City Council committee. The volumes, which include the minutes of several other committees, are not indexed.
Arranged chronologically.
There is a gap in this series from 1929 to 1931

Victoria (B.C.). City Clerk

Index of property-related items submitted to Council or Committee of the Whole

Series consists of an index to property-related items discussed by Council or Committee of the Whole or both. Includes street name and number, nature of the discussion (heritage designation, strata conversion, and so forth), file number, the date the item went to Committee of the Whole or Council, and its status (approved, declined, tabled, etc).
Indexed alphabetically by street name for each year.
Includes a complementary index to Advisory Planning Commission applications for 1988-1991 indexed numerically by application number

Victoria (B.C.). City Clerk

Index to Council minutes

Series consists of an index to City Council minutes (CRS 1).
Records from 1879 to 1918 consist of single volumes for each calendar year. These volumes consist of separate sections for each letter of the alphabet, with individual entries in these sections listed sequentially by date. Access to the minutes through these volumes sometimes requires inferences about which committee was responsible for a particular activity, since topics tend to be recorded only once and listed (where appropriate) under the name of the responsible committee with the topic given as a sub-heading; the issuing of warrants, for example, is found under 'F' for 'Finance Committee - Warrants' rather than under 'W' for warrants. References are to page numbers in the Council minutes volumes.
Records for 1977 to 1980 are in card index format, arranged alphabetically by subject within each year. Records for 1985-1993, which consist of legal size pages filed with the minutes at the beginning of the specific year to which they pertain, are also arranged alphabetically by subject. The index for these years provides better access than the volumes for 1879-1918, but may still cause difficulty in locating topics due to minimal cross-referencing for some years. The index for 1990-1992 will be found on the microfilm version of the Council minutes for those years. These lists are supplemented by the topical indexes (CRS 15), which also index the Council minutes. A draft index to the minutes for 1862-1871 compiled by Archives staff is also available.
There are gaps in the records for 1892-1893, 1906, 1919-1976, and 1981-1982, and 1989

Victoria (B.C.). City Clerk

Index to Parks Committee minutes

Series consists of an index to the Parks Committee minutes (CRS 107) and the Parks, Boulevards and Recreational Facilities Committee minutes (CRS 41). Arranged chronologically by year, alphabetically within each year by first letter only, and numerically by minute number within each alphabetical section.
There are gaps in this series for 1955-1957 and 1959

Victoria (B.C.). City Clerk

Inner Harbour renewal files

Series includes accounts, clippings, minutes, reports, and plans pertaining to inner harbour renewal projects.
For related records, see the City Manager's records for this period, CRS 124

Victoria (B.C.). City Manager

Interdepartmental letterbook

Series consists of letters sent from the Engineering Department to other City agencies. Earlier and later interdepartmental letters form part of the letterbook series (CRS 100).
Each volume includes an alphabetical index to subjects and correspondents

Victoria (B.C.). Engineering Department

Johnson Street Bridge log

Series consists of a record of railway and navigation traffic using and requiring operation of the Johnson Street Bascule Bridge. Includes daily information on the time the bridge was raised, for what vessel, and whether it was entering or leaving the Upper Harbour. Also includes the time trains passed over the bridge, their name or a description of them, and whether they were entering or leaving the downtown area. In addition, there are notes on bridge maintenance, weather, and various other matters

Victoria (B.C.). Engineering Department

Letterbook

Series consists of letters sent outward from the Board of Health.
The internal index refers to only a few of the letters

Victoria (B.C.). Board of Health

Letterbook

Series consists of letters sent outward from the Public Parks Board.
The letters are indexed alphabetically within the volume mainly by name of correspondent, with some subject references

Victoria (B.C.). Public Parks Board

Letters and reports index

Series consists of an index to the Engineering Department letters and reports (CRS 289).
The index consists of yearly volumes that provide references to document numbers, file numbers, and topics. Topical searches will yield document numbers pointing to specific letters or reports.
Letters and reports indexed for 1970-1972 are not in archival custody.
There are gaps in this series from 1963 to 1964 and 1966 to 1967

Victoria (B.C.). Engineering Department

Market Committee minutes

Series consists of the minutes of this City Council committee. The volumes, which include the minutes of several other committees, are not indexed.
Arranged chronologically

Victoria (B.C.). City Clerk

Minutes

Series consists of minutes of the Water Board. The volume, which includes the minutes of several other committees, is not indexed.
Arranged chronologically

Victoria (B.C.). Water Board

Monthly expenditure journal

Series consists of a daily record of departmental expenses such as salaries, printing, car allowance, rents commissions, and advertising

Victoria (B.C.). Land Department

Office expenses journal

Series consists of a journal of salaries and other expenses pertaining to the office of the City Assessor
In a volume originally from the office of W.W. Northcott

Victoria (B.C.). Assessor

Operational files

Series consists of general office files created by the Mayor.
Files are arranged in their original order by subject within several sequential numerical schemes with some overlap between the numerical schemes. The first covers the years 1949-1960. The second covers 1959-1966, while the third covers the years 1965-1972. With the exception of the first numerical scheme, there are several indexes providing access to the records. Files without a numerical number have been left where they were originally filed

Victoria (B.C.). Mayor

Parks and Boulevards Committee minutes

Series consists of the minutes of this City Council committee. The volume, which includes the minutes of several other committees, is not indexed.
Arranged chronologically

Victoria (B.C.). City Clerk

Pipe fittings inventory

Series consists of a listing of yearly totals of various pipe fittings in stock and issued for City projects. Includes type of fitting, size, and amount in stock and issued.

Victoria (B.C.). Stores Department

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