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archival descriptions
City of Victoria fonds Victoria (B.C.). City Clerk
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24th May Celebration Committee minutes

Series consists of the minutes of this City Council committee. The volume, which includes the minutes of several other committees, is not indexed.
Arranged chronologically

Victoria (B.C.). City Clerk

Airport Committee minutes

Series consists of the minutes of this City Council committee. The volume, which includes the minutes of several other committees, is not indexed.
Arranged chronologically

Victoria (B.C.). City Clerk

Annual reports

Series consists of annual reports of the City. The first annual report was issued in 1882. Reports up to 1950 generally include statements by the Mayor, heads of various departments, and committees outlining the past years' events, sometimes in considerable detail. The reports from 1951 to 1957 and 1959 include a summary of the activities of the different departments. For subsequent years only summary financial information is provided.
Clerk's copies for 1927-1957 include typed sheets listing names and positions of some officers and employees that are not included in the published version. For some years, these lists include committee members as well.
"File" numbers provided in the file listing are not original. They refer to numbers given by the Archives to bound volumes (or, for draft copies, folders) for internal inventory control.
Provenance information has been taken from stamps on reports or on volume covers. Where given in square brackets, this information has been inferred from other volumes with similar binding and complementary date ranges which do have stamps

Victoria (B.C.). City Clerk

B.C. Electric Franchise Committee minutes

Series consists of the minutes of this City Council committee. The volume, which includes the minutes of several other committees, is not indexed.
Arranged chronologically

Victoria (B.C.). City Clerk

Capital Regional District Committee records

Series consists of minutes and papers of this committee of Council.
The committee was originally designed to deal with the Capital Region sewerage issue. The title and probably the responsibilities of this committee have changed. This committee has also been known as Engineers Technical Advisory Committee, Technical Advisory Committee, and Regional District Technical Committee

Victoria (B.C.). City Clerk

Centennial Advisory Committee records

Series consists of a list of the officers of the Victoria Centennial Celebration Society, 1962 and a report of this special committee of Council, which was created to investigate possible projects to celebrate the 1962 Victoria centennial

Victoria (B.C.). City Clerk

Centennial scrapbook

Series consists of a 41 cm x 51 cm volume of clippings and photographs pertaining to 1967 Canadian centennial activities in Greater Victoria, entitled "Central Saanich, Esquimalt, Oak Bay, Saanich, City of Victoria Centennial Scrapbook."
Also includes a number of loose photographs maintained for reference or mounting in scrapbook

Victoria (B.C.). City Clerk

Buildings Committee minutes

Series consists of one sheet containing minutes 51-17 to 51-20 from the meeting of 15 August 1951.
For an alphabetical index to the minutes of the Building Committee, see CRS 140

Victoria (B.C.). City Clerk

Celebration Committee records

Series consists of the minutes of the Celebration Committee and its various subcommittees during its efforts to commemorate the 1901 May 24th (Victoria Day) celebration. Includes minutes, newsclippings, and advertisements.
Part of accession 98104-03

Victoria (B.C.). City Clerk

Bylaws

Series consists of local laws and regulations passed by City Council to control, regulate, and administer affairs within its jurisdiction. The original bylaws are stored in City Hall, but bound duplicates of most of them are located in the Archives. Although some of the originals are missing, many of them can be found among the bound versions. Only those bylaws located in the Archives are included in the file list.
Registered bylaws are those that have been signed and sealed as certified copies of the originals.
For individually bound budget estimates bylaws, see CRS 243

Victoria (B.C.). City Clerk

Central Business District Advisory Committee records

Series consists of agendas and papers of this committee of Council.
The committee included members from the City as well as from various local businesses. Issues discussed include planning and zoning in the central business district, transportation, transit, the inner harbour, the downtown economy, and housing development in the downtown area

Victoria (B.C.). City Clerk

Civic Auditorium Committee minutes

Series consists of the minutes of this City Council committee. The volume, which includes the minutes of several other committees, is not indexed.
Arranged chronologically

Victoria (B.C.). City Clerk

Committee reports

Series consists of reports to City Council by various committees. Prior to the implementation of the committee system in 1885, ad hoc committees were common, and their reports were recorded in the Council minutes (CRS 1).
The reports began to be numbered in 1891. These numbers were used as references in the indexes: the record of reports of committees (CRS 5) and the topical indexes (CRS 15). A chronological item-level descriptive list provides some subject access to the reports for 1885 to 1892.
There are gaps in this series for the first half of 1887, the first half of 1888 and all of 1890

Victoria (B.C.). City Clerk

Communications received

Series consists of letters received by the Clerk's Office, other than those received primarily from internal and external governmental agencies (for which see CRS 13).
The material is arranged chronologically by received stamp number. "File numbers" (as provided in the file list for this series) combine file and item numbers; for example, "089 001-078" refers to file 89, items 1 through 78. "Reference" numbers are consecutive numbers given to individual items regardless of which file they are part of. In other words, reference numbers "31114-31266" are another way of pointing to the same items indicated by the file numbers "089 001-078".
Access to these records is provided by the communications received index (CRS 14), which is arranged chronologically by received stamp number and includes for each entry the sender and subject. Access can also be obtained through the topical index (CRS 15).
For other series of letters received, see CRS 11 (1862-1916) and CRS 13 (special correspondence inward)

Victoria (B.C.). City Clerk

Communications received index

Series consists of an index to three series of letters inward: correspondence inward (CRS 11), communications received (CRS 12), and special correspondence inward (CRS 13).
The entries are arranged by received stamp number, and provide information on date of receipt, sender, and topic

Victoria (B.C.). City Clerk

Convention Centre Committee records

Series consists of correspondence, reports, memoranda, and plans of this special committee of Council, which was created to investigate the feasibility of a new convention centre

Victoria (B.C.). City Clerk

Correspondence inward

This 31 cm of correspondence is all that remains of the letters received by the City Clerk before 1940.
The correspondence covers a wide range of subjects, but there is no alphabetical subject index to it. A chronological item-level descriptive list, however, provides some access to correspondents and subjects for the existing letters. All correspondence inward from 1893 onwards, whether existing or not, is indexed chronologically in the communications received index (CRS 14).
For other series of letters received, see CRS 12 (1940-1974) and CRS 13 (special correspondence inward)

Victoria (B.C.). City Clerk

Council minutes

Series consists of the minutes of City Council meetings. The original minute books are stored in City Hall and access is limited. There are microfilm copies available in the Archives starting with the 1862 meetings and continuing until 2000. Duplicate hard copies of the minutes of most years from 1977 to 1994 can be found in the Archives. The early minutes were handwritten and are sometimes difficult to read. Beginning with the 1927-1928 volume, the page numbers are listed on the spine of the volumes, and are sequential throughout the subsequent volumes until 1978.
The index to this series (CRS 2) uses the page numbers as references.
There is one volume of minutes of special and closed Council meetings (CRS 48) 1896-1900) which contains only 27 pages but includes, among other things, information relating to Council's actions regarding the collapse of the Point Ellice Bridge.
The Council minutes can be accessed in several manners: through the index to Council minutes (CRS 2), the topical indexes (CRS 15), and through a subject card index created by the Archives staff covering the years 1862 to 1870

Victoria (B.C.). City Clerk

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