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archival descriptions
City of Victoria fonds
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24th May Celebration Committee minutes

Series consists of the minutes of this City Council committee. The volume, which includes the minutes of several other committees, is not indexed.
Arranged chronologically

Victoria (B.C.). City Clerk

Accounts payable ledger

Series consists of ledgers of accounts payable by the City.
Accounts are arranged alphabetically by name of individual or company to which money is due. For the 1936-1951 ledger accounts only cover the letters M to Z. In the 1948-1953 volume, accounts are arranged alphabetically in two groupings: the first is primarily for the years 1951-1953, whereas the second grouping is mainly 1948-1951.
Title taken from the cover of the 1948-1953 volume

Victoria (B.C.). Finance Department

Airport Committee minutes

Series consists of the minutes of this City Council committee. The volume, which includes the minutes of several other committees, is not indexed.
Arranged chronologically

Victoria (B.C.). City Clerk

Aerial photographs

Series consists of several sets of aerial photography of Victoria used for mapping reference. The photographs pertain mainly to the City of Victoria proper, although there are some of Thetis Lake, Prospect Lake, Elk and Beaver Lakes, and Saanich.
Indexes are included for several sets.
Many of these images are British Columbia Crown copyright and therefore cannot be copied without permission

Victoria (B.C.). Engineering

Advertisement purchasing log

Series consists of correspondence, advertisement rates, and newsclippings of advertisements purchased by the City from local newspapers. Advertisements deal with job vacancies, tenders, public notices, and bylaw announcements.
Arranged chronologically

Victoria (B.C.). Purchasing Department

Agreements for sale and quit claims

Series consists of a description of agreements for sale and quit claims between various parties that were used to amend the assessment roll by keeping property ownership information up to date.
Although the cover of the volume indicates that it contains items 47755G to 88818G, the records themselves range from 48646G to 88818G

Victoria (B.C.). Assessor

Agreements of sale for reverted lands

Series consists of a list of agreements of sale between the City and various parties for properties reverted to the City for default of taxes. Includes tax roll number, date, name, legal description, and purchase price.
Part of single volume including CRS 256, 257, and 258; located at pp. 120-121

Victoria (B.C.). Finance Department

Assessment notices and correspondence

Series consists of property tax assessment notices and related correspondence, mainly concerning persons and corporate bodies with multiple properties.

Victoria (B.C.). Assessor

Assessment photographs

Series consists of photographs created by the Assessor to assist in the assessment of taxes. Photographs depict both commercial and residential properties.
Arranged alphabetically by street name.
Records acquired as accession number 98202-19

Victoria (B.C.). Finance Department

Assessment roll comparisons

Series consists of a volume of tax assessment information that provides comparisons for the years 1892, 1894, 1897, 1900, and 1905. Includes only the following information: lot and block number, measurement, street, name, assessment on land, and assessment on improvements.

The spine of the volume is stamped B.C. Land and Investment Agency, indicating that it was prepared either for the use of or the taxation of that company

Victoria (B.C.). Assessor

Annual reports

Series consists of annual reports of the City. The first annual report was issued in 1882. Reports up to 1950 generally include statements by the Mayor, heads of various departments, and committees outlining the past years' events, sometimes in considerable detail. The reports from 1951 to 1957 and 1959 include a summary of the activities of the different departments. For subsequent years only summary financial information is provided.
Clerk's copies for 1927-1957 include typed sheets listing names and positions of some officers and employees that are not included in the published version. For some years, these lists include committee members as well.
"File" numbers provided in the file listing are not original. They refer to numbers given by the Archives to bound volumes (or, for draft copies, folders) for internal inventory control.
Provenance information has been taken from stamps on reports or on volume covers. Where given in square brackets, this information has been inferred from other volumes with similar binding and complementary date ranges which do have stamps

Victoria (B.C.). City Clerk

Applications for plumbing and sewer connections

Engineering

Series consists of plumbing and sewer connection applications pertaining to buildings that no longer exist in their original location, having been demolished, moved, or burned (applications pertaining to existing buildings are in the custody of the Engineering Department).

There are six different kinds of records in this series, all of them used (and filed) together in administering plumbing and sewerage connection applications: Application to connect with sewer; Application to construct plumbing; Application to connect with public surface drains; Application to connect with public surface drains or septic tank; Application to connect with holding tank; and Application to connect house sewers temporarily to public surface water drains. Each application consists of a form and a basic plan of the structure (on linen). The plans show the location of the bathroom(s) and kitchen and indicate where the house plumbing connects to the main sewer. Some applications contain more detailed plans showing elevations, alterations, and additions, as well as correspondence.
Filed alphabetically by street name and then in numeric order by address.
The first application to connect to the sewer was made on 1 December 1892.

The design of the forms and the information collected changed over time. Sample data elements for several periods are provided below.

Sample Data Elements:

December 1892 - April 1893

Location of property
Legal description
Date
Owners name
Owners address*
Architect name*
Architect address
Plumber name
Plumber address
Builder name
Builder address
Purpose of building
No. of houses connected
Signature of owner
Owner at the time that the application was made. This is not necessarily the original owner.
**Not necessarily the architect of the building. Since many of the buildings had already been built when indoor plumbing became available, an architect was often hired to incorporate the plumbing into the existing structure.

April 1893 - October 1895

Location of property
Legal description
Owners name
Owners address
Architect name
Architect address
Pipe layer name
Pipe layer address
Builder name
Builder address
Purpose of building
How many buildings
The street on which main sewer is located
Signature of owner
Date
Signature of Agent for owner

Report and recommendation of Inspector
Signature of inspector
Date

Owner at the time that the application was made. This is not necessarily the original owner. Not necessarily the architect of the building. Since many of the buildings had already been built when indoor plumbing became available, an architect was often hired to incorporate the plumbing into the existing structure. Agents signing for owner include: spouse, contractor, architect, plumber and others.

October 1895 - December 1911

Location of property
Legal description
Owners name*
Owners address
Pipe layer name
Pipe layer address
Plumber name
Plumber address
Purpose of building
How many buildings
The street on which main sewer is located
Signature of owner
Date
Signature of Agent for owner**
Report and recommendation of Inspector
Signature of inspector
Date

*Owner at the time that the application was made. This is not necessarily the original owner.
**Agents signing for owner include: spouse, contractor, architect, plumber and others.

January 1912 - 1950s

Location of property
Legal description
Owners name*
Owners address
Pipe layer name
Pipe layer address
Plumber name
Plumber address
Purpose of building
How many buildings
The street on which main sewer is located
A schedule setting out the class and position of plumbing fixtures
Signature of owner
Date
Signature of Agent for owner**
Report and recommendation of Inspector
Signature of inspector
Date
A receipt for a sum as required by the application

*Owner at the time that the application was made. This is not necessarily the original owner.
**Agents signing for owner include: spouse, contractor, architect, plumber and others

Victoria (B.C.). Engineering Department

Bills payable journal

Series consists of a special journal documenting the bills payable of the City. Series deals primarily with accounts held by banks, most likely with debenture accounts. From 1911-1919, accounts are drawn up with the Bank of British North America and from 1919-1960 with the Bank of Montreal.
Arranged chronologically

Victoria (B.C.). Finance Department

Annual reports

Series consists of annual reports documenting the operations of the Department of Recreation and Community Services.
There are gaps for the years 1969, 1971, and 1973

Victoria (B.C.). Recreation and Community Services Department

Architectural and Special Projects Division administrative files

Series includes correspondence, reports, clippings, personnel files, and requisitions.
Some of these records were originally filed in a manner distinguishing internal and outgoing documents from those coming in to the Division with regard to a single topic or activity. This order, which has been retained, is indicated in the file list by parenthetical notations following file titles

Victoria (B.C.). City Manager

Architectural and Special Projects Division project files

Series consists of the following project files: centennial decorations, Centennial Square, centennial projects, downtown beautification (includes display panels with black and white photographic panoramas, by downtown block, recording the current state of buildings), Fire Hall, floats, Humber Green, parks, and special projects. Records dating from 1943 to late 1963 were created in the Engineering or Building Inspector's Departments. They were merged with the rest of the files in 1963 as a result of the division head's continuing responsibilities despite his change of position.
Many of the records were originally filed in a manner distinguishing internal and outgoing documents from those coming in to the Division with regard to a single topic or activity. This order, which has been retained, is indicated in the file list by parenthetical notations following file titles. Files originally filed as subordinate to others are so indicated by indentation

Victoria (B.C.). City Manager

B.C. Electric Franchise Committee minutes

Series consists of the minutes of this City Council committee. The volume, which includes the minutes of several other committees, is not indexed.
Arranged chronologically

Victoria (B.C.). City Clerk

Annual reports

Series consists of the annual reports of the Superintendent of Parks, which for some of these years can be found in an edited version in the annual reports of the City (CRS 16)

Victoria (B.C.). Parks and Recreation Department

Applications for water

Series consists of books containing applications to connect with the city water supply. Each application consists of a form filled out by the property owner requesting permission to obtain water from the city water supply and promising to abide by the requisite conditions and pay the necessary fees.
The form captures the following data elements: lot number, block, street, type of structure, number of bricks, barrels of lime, cost of water rent, cost of service and owner's signature. The applications were sometimes signed by an agent for the owner, commonly the architect, builder, contractor or land agent. Some applications have letters attached or notes written on them regarding addresses or installation. Notes on the inside cover of some books pertain to water rates and cost of services. The design of the forms and the information collected changed somewhat over time.
The Water Commissioner changed from E.A. Wilmot to R.L. Raymur in September 1894 and the water application forms were subsequently changed. The department also started numbering the applications at 1 again.
Filed numerically by application number.
The first application to connect to with water was made on 7 January 1892

Victoria (B.C.). Water Commissioner

Assessment roll

Series consists of assessments on real property and improvements compiled for the purpose of determining taxes.
Available on microfilm in the Archives.

Information on the creation, structure, composition, and relations to other records of the Collector's roll is provided below in four sections: context of creation, structure, data elements, and related records.

Context of Creation

The Colony of Vancouver Island was responsible for the assessment and collection of property taxes in Victoria from 1862 until 1866. From 1867 until the establishment of the British Columbia Assessment Authority in 1974, these functions were the responsibility of the City. Under the City's administration, the general procedure was as follows. Each year the Assessor drew up the assessment roll, sent out notices of assessment to relevant taxpayers, and then forwarded the roll to the City Clerk on behalf of Council. City Council, sitting as the Court of Revision, determined whether revisions to the returned assessment roll were required, made them if necessary, confirmed them, and authenticated the roll. Council then enacted a bylaw for setting yearly tax rates. Following this, the Clerk made out the Collector's roll and forwarded it to the Collector who gathered the taxes, returning his roll to the Clerk when finished, and forwarding the money collected to the Treasurer.

Structure

The assessment rolls provide information on what is to be assessed, how much it is assessed at, when the assessment is made, and to whom the assessment is to be charged. However, based on differences in format, titling, size, arrangement of entries, or status of the roll they can be divided into three chronological groups:

(1) . . 1864-1871
(2) . . 1872-1891
(3) . . 1892-1916

With regard to content, there are some differences within each of these groups. These differences relate to such things as omission of previously used data elements, inclusion of new data elements, alterations in the arrangement of the same data elements, and spelling of the same data elements. Each group provides summary information at end of the last volume within it concerning City of Victoria land holdings. What follows in an overall description of the three main groups listed above.

(1) 1864-1871 . . Lists assessments alphabetically by name of the assessee, rather than numerically by roll number. Some volumes are not titled, data elements are handwritten, and data elements are often located only on the first pages of each volume.

(2) 1872-1891 . . Titled "City of Victoria real estate assessment roll." (The single volume for 1872 and 1873 is transitional between the first group and this one, the numerical arrangement of entries placing it most logically in this group; but note that these assessments have no element for Court of Revision alterations; the title is "Real estate.")

(3) 1892-1916 . . Titled "City of Victoria land and improvement assessment roll." Bylaw 155 of 1892 resulted in the change of title, although both land and improvements were assessed from 1864.

Sample Data Elements:

. . Group 1: 1864-1871

. . 1864-1865

. . Name of Owner
. . Place of Residence
. . No. of Lot
. . No. of Block
. . Street
. . Admeasurement
. . Assessed Value of
. . . . Land
. . . . Improvements
. . Revised Value
. . . . Land
. . . . Improvements
. . Total Value
. . Tax 1%
. . Additional 5%
. . Total Tax Payable

. . 1867

. . Owner' Name
. . Residence
. . No. Lot
. . No. Block
. . Measure
. . Street
. . Assessed Value Land
. . Improvements
. . Total
. . Tax One per Cent
. . Tax on Rate 1/4 of One Per Cent

. . Group 2: 1872-1891

. . 1872-1873

. . Lot
. . Block
. . Admeasurement
. . Street
. . Name
. . Assessed value land
. . [Assessed value] improvements
. . Total value
. . Rate
. . No.
. . No.
. . Amount paid
. . No.
. . Fire rate

. . 1874-1891

. . Lot
. . Block
. . Admeasurement
. . Streets
. . Names
. . Per foot frontage or by acre [1891 only]
. . Land assessments
. . Improved assessments
. . Alterations by Court of Revision
. . Total
. . Arrears
. . Tax
. . Receipts
. . Amount paid
. . Arrears [1890-1891 only]
. . Remarks [handwritten: "notices sent"]

. . Group 3: 1892-1916 (overview)

. . Map no. [1915-1916 only]
. . . . Sub-lot [1912-1916 only; "Subdivision" for 1897-1911]
. . Lot
. . Block
. . Measurement
. . Street
. . Name
. . . . Address [for 1892, between "Amount paid" and "Notices sent"]
. . Price per foot frontage or acre
. . Assessment on land
. . Assessments on improvements
. . Total
. . Alteration by Court of Revision
. . . . Land [1897-1916 only]
. . . . Improvements [1897-1916 only]
. . . . Arrears of taxes [1893-1896 only]
. . Notices sent
. . Remarks

. . 1892

. . Lot
. . Block
. . Measurement
. . Street
. . Name
. . Price per foot frontage or acre
. . Assessment on land
. . Assessments on improvements
. . Alteration by Court of Revision
. . Total
. . Arrears of taxes
. . Amount paid
. . Address
. . Notices sent
. . Remarks

. . 1893-1896

. . Lot
. . Block
. . Measurement
. . Street
. . Name
. . Address
. . Price per foot frontage or acre
. . Assessment on land
. . Assessments on improvements
. . Alteration by Court of Revision
. . Total
. . Arrears of taxes
. . Notices sent
. . Remarks

. . 1897-1911

. . Subdivision
. . Lot
. . Block
. . Measurement
. . Street
. . Name
. . Address
. . Price per foot frontage or acre
. . Assessment on land
. . Assessments on improvements
. . Total
. . Alteration by Court of Revision
. . . . Land
. . . . Improvements
. . Notices sent
. . Remarks

. . 1912-1914

. . Sub-lot
. . Lot
. . Block
. . Measurement
. . Street
. . Name
. . Address
. . Price per foot frontage or acre
. . Assessment on land
. . Assessments on improvements
. . Total
. . Alteration by Court of Revision
. . . . Land
. . . . Improvements
. . Notices sent
. . Remarks

. . 1915-1916

. . Map no.
. . Sub-lot
. . Lot
. . Block
. . Measurement
. . Street
. . Name
. . Address
. . Price per foot frontage or acre
. . Assessment on land
. . Assessments on improvements
. . Total
. . Alteration by Court of Revision
. . . . Land
. . . . Improvements
. . Notices sent
. . Remarks

Related Series

The volumes dating from 1864 to 1916 are the official record of City land assessments, and contain annotations and other supplementary information not found in Collector's rolls in CRS 143 (1889-1916). Although working documents, the assessment volumes dating from 1916 to 1929 often include annotations relating to transfers of land and other matters not generally found in the final rolls. As such they provide a useful supplement to the much-used official series, which is found in CRS 145 (Assessors and Collectors roll, 1917-1948)

Victoria (B.C.). Finance Department

Assessment roll working copy

Series consists of a set of tax rolls that were created as working documents used in compiling the assessment portion of the Assessor's and Collector's rolls.

The volumes are divided into 3 or 4 year groups: 1916-1918, 1919-1921, 1922-1925, 1926-1929, and 1930-1934. All of these groups are titled "City of Victoria," and the volumes within each group are followed by an alphabetical or numerical subtitle: A, B, or C for volumes in the 1916-1918, 1922-1929, and 1930-1934 groups, and 1-6 for the 1919-1921 group

Victoria (B.C.). Assessor

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