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archival descriptions
Fonds · 1886-2001, predominant 1886-1991

Fonds includes the records of City Council of the City of Vancouver, of the Office of the City Clerk (Council's secretariat), of elections and public relations divisions (both very small, and the elections division in operation only during election periods), and of the numerous committees, boards, and commissions whose records were/are the responsibility of the City Clerk. The fonds does not include the records of the Archives because it operates like a research institution (see the City of Vancouver Archives fonds). The series below are listed alphabetically by the creating office. The City's primary governing records are created by Council, under "Vancouver (B.C.). City Council" (by-laws, Council minutes, etc.), while the supporting documents to City Council records are within the series of the Clerk's, under "Vancouver (B.C.). Office of the City Clerk". The official records of the various boards are considered to be created by those boards (e.g. Airport Board). Please note that the minutes of standing committees of Council are appended to Council minutes as of 1951. Vancouver (B.C.). Airport Board - Correspondence, 1955-1962, series 522; Ledgers, 1954-1962, series 524; Minutes, 1949-1962, series 47; Operational subject files, 1935-1962, series 523. Vancouver (B.C.). Athletic Commission - Minutes, license agreements and other records, 1945-1996, series 631; Vancouver (B.C.). City Council - Annual reports, 1893-1998, series 620; By-laws, 1896-1999, series 36; Council "in camera" minutes, 1938-1992, series 35; Council minutes, 1886-June 2001, series 31; Investigation transcripts, exhibits, and reports, 1902-1939, series 53; Publications in City Publications Collection, 1892-1987, series 619; Special committee minutes, 1890-1996, series 34; Standing committee minutes, 1886-1948, series 33. Vancouver (B.C.). Civic Museums and Planetarium Board - Correspondence, minutes, reports and subject files, 1959-1971, series 46. Vancouver (B.C.). Civic Theatres Board - Minutes, 1956-1985, series 537; Subject files, 1954-1985, series 43. Vancouver (B.C.). Governmental Review Commission - Audio tapes of proceedings, 1979, series 537; General files, 1977-1979, series 528; Hearing exhibits, 1979, series 529; Transcripts of proceedings, 1979, series 530. Vancouver (B.C.). Heritage Advisory Committee - Heritage inventory of Vancouver schools, 1982, series 49; Heritage inventory research files and building photographs, 1977-1979, series 50; Heritage survey reports and photographs, 1978, series 535. Vancouver (B.C.). Interim Advisory Museum Board - Working files, 1966-1968, series 521. Vancouver (B.C.). Market Commissioner - Administrative files, 1926-1952, series 540. Vancouver (B.C.). Office of the City Clerk - Agreements, 1886-1904, series 539; Agreements log, 1962-1986, series 626; Authorization minutes of the City Manager, 1968-1996, series 55; By-law miscellany, 1886-1970, series 568; City submissions to senior governments, 1965-1974, series 28; Civic award files, 1936-1994, series 174; Communications Division videotapes, 1998-2002, series 637; Correspondence registers, 1935-1972, series 22; Council "in camera" supporting documents, 1959-1992, series 56; Council meeting audiotapes, 1977-1999, series 515; Council minutes indexes, 1906-1980, series 32; Court of Revision supporting documents, 1950-1995, series 41; Elections - alphabetical indexes of voters, 1976-1996, series 633; Elections - nomination papers, 1888-1974, series 38; Elections - oaths of office, 1906-1973, series 531; Elections - polling station record, 1939-1982, series 39; Elections - record of elections, 1886-1999, series 37; Elections - voters' lists, 1886-1992, series 59; Elections - warrants to fill vacancies, 1888-1964, series 533; Expenditures passed by standing committees, 1931-1949, series 24; Housekeeping files, 1961-1997, series 60; Miscellaneous records, 1907-1990, series 61; Operational subject files - including Council supporting documents, 1960-1996, series 62; Outward correspondence, 1886-1975, series 29; Photographs, 1936-2001, series 532; Public hearings - Council zoning supporting documents, 1960-1994, series 42; Publications in City Publications Collection, 1909-1998, series 618; Report files, 1893-1982, series 40; Special committee supporting documents, 1933-1975, series 27; Subject files - including Council supporting documents, 1886-1976, series 20. Vancouver (B.C.). Official Traffic Commission - Minutes, 1929-1948, series 538; Subject files, 1967-1975, series 44; Vancouver (B.C.). Property Endowment Fund Board - Minutes and correspondence, 1975-1992, series 51; Vancouver (B.C.). Rental Accommodation Grievance Board - Appeal files, 1969-1975, series 520; Master files (correspondence), 1969-1975, series 519; Minutes, 1969-1975, series 45; Operational subject files, 1969-1975, series 518; Vancouver (B.C.). Vehicles for Hire Board - Chair's correspondence and reference files, 1969-1974, series 52.

Vancouver (B.C.). City Council
Fonds · 1913-1993

Fonds consists of the following records relating to individual councillors' involvements in governing the City of Vancouver, records of communication with constituents, and records pertaining to the political parties to which the councillors belonged. Fonds has been arranged into the following series: Vancouver (B.C.). Councillors' Office (Boyce : 1975-1976, 1979-1982) - Records of Alderman Helen Boyce, 1979-1986, series 461. Vancouver (B.C.). Councillors' Office (Brown : 1977-1978, 1980-1984) - Records of Alderman May Brown, 1966-1986, series 462. Vancouver (B.C.). Councillors' Office (Calder : 1969-1972) - Records of Alderman Brian Calder, 1968-1971, series 463. Vancouver (B.C.). Councillors' Office (Eriksen: 1980-1993) - Records of Alderman Bruce Eriksen, 1973-1993, series 629. Vancouver (B.C.). Councillors' Office (Ford : 1977-1986) - Records of Alderman Marguerite Ford, 1975-1991, series 464. Vancouver (B.C.). Councillors' Office (Harcourt : 1973-1979) - Records of Alderman Michael Harcourt, 1972-1979, series 465. Vancouver (B.C.). Councillors' Office (Kennedy : 1974-1984) - Records of Alderman Warnett Kennedy, 1972-1986, series 466. Vancouver (B.C.). Councillors' Office (Linnell : 1961-1964, 1967-1974) - Records of Alderman Marianne Linnell, 1966-1974, series 467. Vancouver (B.C.). Councillors' Office (Massey : 1973-1974) - Records of Alderman Geoffrey Massey, 1973-1974, series 468. Vancouver (B.C.). Councillors' Office (Paton : 1929-1930) - Records of Alderman J. Alexander Paton, 1927-1930, series 469. Vancouver (B.C.). Councillors' Office (Pendakur : 1973-1974) - Records of Alderman Vankatachala Pendakur, 1973-1974, series 470. Vancouver (B.C.). Councillors' Office (Rankin : 1967-1986) - Records of Alderman Harry Rankin, 1967-1974, series 471. Vancouver (B.C.). Councillors' Office (Sweeney : 1967-1976) - Records of Alderman Edward Sweeney, 1966-1972, series 472. Vancouver (B.C.). Councillors' Office (Volrich : 1973-1976) - Records of Alderman Jack Volrich, 1973-1977, series 473. Vancouver (B.C.). Councillors' Office (Wilking : 1988-1990) - Records of Alderman Sandra Wilking, 1989-1990, series 474. Vancouver (B.C.). Councillors' Office (Woodside : 1911-1919, 1924-1929) - Records of Alderman Frank Woodside, 1913-1955, series 475.

Vancouver (B.C.). Councillor's Office
Fonds · 1886-2001

Fonds consists of the following record series, all related to public works functions, which are listed by the latest creating office represented in the date range. Vancouver (B.C.). Board of Works - Meeting files, 1906-1911, series 342; Minutes, 1886-1951, series 373; Subject files, 1910-1912, series 517. Vancouver (B.C.). Electrical Department - City Electrician's subject files, 1904-1960, series 352; Procedural manual, 1966, series 353. Vancouver (B.C.). Electrical Division - Contract files, 1963-1974, series 349; Electrical and gas line plans, 1947-1969, series 354; Project files, 1930-1985, series 351; Subject and departmental files, 1948-1985, series 348. Vancouver (B.C.). Engineering Department - Annual correspondence, 1905-1974, series 547; Bridge engineer J.R. Grant's subject files, 1913-1952, series 341; Bridge records, 1910-1986, series 361; Contract register, 1912-1928, series 362; Georgia Viaduct and Granville Street Bridge photographs, 1951-1971, series 593; Granville Street Bridge construction photographs, 1951-1955, series 594; Killarney boulevard construction photographs, 1970, series 595; Levels and benchmarks, 1891-1932, series 363; Local improvements miscellany, 1905-1954, series 356; Main Street sea wall construction photographs, 1915-1917, series 596; Miscellaneous photographs, [ca. 1900], [ca. 1912]-1918, series 632; Miscellaneous records, 1905-1951, series 368; Oak Street photographs by W. J. Moore Co., 1929, series 597; Old policy files, 1911-1974, series 549; Photographs - Council and special events, 1981-1998, series 446; Plans and drawings, 1906-1960, series 365; Street ends file, 1898-1974, series 548; Water works distributing journals, 1911-1946, series 350; Water works register of appropriations for roadwork, 1906-1943, series 358. Vancouver (B.C.). Engineering Department. Administration Division - Housekeeping subject files, 1971-1977, series 321. Vancouver (B.C.). Engineering Department. Surveys Branch - Sectional maps, 1912-1956, series 508. Vancouver (B.C.). Engineering Services - Annual reports, 1906-1912, 1977, 1988-1996, series 592; Publications in City Publications Collection, 1904-1988, series 591. Vancouver (B.C.). Office of the City Engineer - City Enginineer's reports, 1906-1959, series 372; Hydro-electric investigation records, 1922-1938, series 346; Incoming correspondence, 1892-1964, series 343; Manuals, reports, and publications collection, 1944-1994, series 569; Metric Conversion Committee reference files, 1977-1979, series 355; Subject files, 1886-1966, series 442; Works reports to City Council, 1906-1977, series 374. Vancouver (B.C.). Pavements, Streets and Sewers Division - Mechanical equipment inventory, ca. 1927-1962, series 359; Road Operations Branch correspondence, 1944-1964, series 360. Vancouver (B.C.). Sewer, Water and Sanitation Division - Rain gauge registers, 1949-1978, series 658. Vancouver (B.C.). Sewerage Department - Sewerage records, 1908-1941, series 357. Vancouver (B.C.). Street Decoration Committee - Banner program, 1954-1999, series 490. Vancouver (B.C.). Traffic Division - Traffic diagrams, 1936-1937, series 659; Traffic reports, 1959-1974, series 364. Vancouver (B.C.). Transportation Division - Traffic management photographs, 1939-1997, series 505; Transportation Planning Engineer Expo 86 files, 1951-1986, series 507. Vancouver (B.C.). Water Works Committee - Minutes, 1906-1936, series 376; Reports to Committee and Council, 1910-1940, series 375. Vancouver (B.C.). Water Works Department - Plumbing record, 1904-1914, series 369; Valve record, ca. 1930, series 370; Water application record books, 1886-1911, series 367; Water rates journals, 1892-1920, series 366; Water supply drawings, 1888-1944, series 371.

Vancouver (B.C.). Engineering Services
Fonds · 1931-1999, predominant 1948-1999

Fonds consists primarily of Director's subject files (predominant 1948-1982) which relate to policy development on hiring, salaries, benefits, etc., as well as liaison with departments on specific hiring needs, liaison with unions, staff training, staff safety, and job classification development. Fonds is arranged into the following record series, which are listed by the latest creating office represented in the date range. Vancouver (B.C.). Human Resource Services - Publications in City Publications Collection, 1948-1999, 30 cm, series 575. Vancouver (B.C.). Personnel Department - Annual reports, 1949-1952, 1 cm, series 576. Vancouver (B.C.). Personnel Services Department - Director's subject files, 1931-1986, 7.82 m, series 105; Survey files, 1982-1986, 28 cm, series 423; Union anomalies, arbitrations and grievances case files, 1952-1970, 98 cm, series 635.

Vancouver (B.C.). Human Resource Services
City Law Department fonds
Fonds · 1888, 1895-1969

Fonds consists of files relating to the more important of the City's legal cases and to internal advisory services. Fonds is arranged into the following record series (which are listed by the latest creating office represented in the date range): Vancouver (B.C.). City Solicitor's Office - Land deed for the Carnegie Library site, 1888, 1 cm, series 479; Land deeds for land acquired by City, 1895-1929, 1.82 m, series 478. Vancouver (B.C.). Law Department - General correspondence, 1888-1969, 4.4 m, series 480; Special files, 1905-1966, 2.36 m, series 481.

Vancouver (B.C.). Law Dept.
Fonds · 1929-2001

Fonds consists of the following series relating to access and reference, acquisition, preservation, records management, and records storage, as well as liaison with other cultural institutions, which are listed by the latest creating office represented in the date range. Vancouver (B.C.). Archives and Records Division - Annual reports, 1942, 1960, 1978-2001, 7 cm, series 574; Archives Advisory Committee minutes, 1975-1990, 3 cm, series 502; Correspondence, 1971-1975, 55 cm, series 546; Housekeeping subject files, 1970-1990, 66 cm, series 503; Institution files, 1972-1990, 42 cm, series 424; Operational subject files, 1974-1990, 1.04 m, series 58; Publications in City Publications Collection, 1935-2001, 50 cm, series 573. Vancouver (B.C.). Archives Department - Accounts and miscellany, 1930-1966, 1.38 m, series 438; Chronological files, 1929-1971, 78 cm, series 437; Registers, 1929-1960, 64 cm, series 439.

Vancouver (B.C.). Archives and Records Division
Collection · [ca. 1864]-1981

The collection consists of photographs of families, individuals, street scenes, neighbourhoods, buildings, ceremonial occasions, social events, sports, business and industry, transportation, and military subjects pertaining to Vancouver.

Fonds · 1886-1998, predominant 1886-1980

Fonds contains archival records of the Permits and Licenses Department (predominantly to 1980) and its predecessors, the Building Department (1915-1966) and the License and Business Tax Office (1886-1967). Fonds is arranged into the following record series, which are listed by the latest creating office represented in the date range: Vancouver (B.C.). Building Department - Annual reports, 1947-1966, series 600; Building specifications, 1915-1931, series 387; Zoning Secretary's public hearings files, 1946-1952, series 602. Vancouver (B.C.). License and Business Tax Office - Annual reports, 1951-1959, series 601; Building permit registers, 1901-1947, series 385; Business license records, 1923-1941, series 381; Business license registers, 1886-1939, series 383; Business tax field sheets, 1954-1961, series 391; Interdepartmental correspondence, 1919-1967, series 378; License Inspector's subject files, 1931-1964, series 377; Liquor license register, 1897-1917, series 382; News clippings, 1910-1919, series 384; Petitions, 1939-1956, series 380. Vancouver (B.C.). Permits and Licenses Department - Architectural plans and drawings, 1887-ca. 1998, series 393; Building Inspector's subject files, 1948-1972, series 388; Building Inspector's Technical Planning Board minutes, 1959-1972, series 598; Building plans index, ca. 1975, series 389; Building reports, 1929-1979, series 386; Business tax assessment cards, 1975-1980, series 392; Business tax assessment roll, 1971-1984, series 394; City owned buildings case files, 1946-1986, series 165; City owned buildings maintenance files, 1947-1978, series 163; City owned buildings management files, 1947-1978, series 164; Miscellaneous records, 1910-1972, series 390; Publications in City Publications Collection, 1963-1998, series 599.

Vancouver (B.C.). Permits and Licenses Dept.
Fonds · 1890-1998, predominant 1953-1990

Fonds consists of a wide variety of records relating to particular development cases (in the Director's files, to 1969 only), to subdivision and strata title conversion proposals (to 1990, microfiche copies only), and to all manner of planning activities, including photo documentation for heritage surveys, aerial survey photograph contracting for planning purposes, etc. (Both the city plans preparation and the zoning functions are best documented within the City Council and Office of the City Clerk fonds.) Arranged into the following record series, including those of the Director of Planning: Vancouver (B.C.). City Planning Commission - Minutes and other records, 1952-1971, series 623. Vancouver (B.C.). Planning Department - Aerial survey paper prints and cronaflex positives, 1962-1989, series 135; Aerial survey photographs, 1950-1989, series 136; Data project printouts, 1974-1986, series 500; Departmental slide file photographs, 1960-1980, series 511; Director's Civic Design Panel minutes, 1963-1969, series 650; Director's Lower Mainland Regional Planning Board files, 1953-1969, series 134; Director's general files, 1931-1981, series 648; Downtown and West End building facades inventory photographs, 1974, series 509; Downtown and West End buildings inventory photographs, 1981, series 510; Film collection, ca. 1950-1968, series 627; Gastown (area 32) reconstruction photographs, 1974, series 584; Heritage evaluation forms : deletions from register, 1984-1985, series 641; Heritage inventory 1986 : evaluation forms, 1984-1985, series 640; Heritage inventory 1986 : photograph surveys, 1985-1986, series 639; Heritage inventory photographs, 1964, 1967-1977, series 644; Heritage Planner's demolished sites files, 1890-1996, series 642; Heritage Planner's photographs, 1939-1974, series 585; Maps, plans and drawings, 1925-1989, series 445; Miscellaneous records, 1963-1991, series 138; Photographs, ca. 1900-1991, series 137; Publications in City Publications Collection, 1954-1998, series 583; South Shaughnessy houses - data forms and photographs, 1990-1992, series 536; Strata title conversion files, 1973-1991, series 504; Subdivision files, 1931-1991, series 499.

Vancouver (B.C.). Planning Dept.
Fonds · 1964-2002

The fonds contains archival records created by the Social Planning/Community Development Department (1968-1972) and the Social Planning Department (1973- ) in the course of carrying out its functions and activities, primarily social and cultural policy development, civic grants administration, and Carnegie Centre administration. The series comprising this fonds are listed below. Vancouver (B.C.). Social Planning Department - Civic grants files, 1969-1985, series 179; Development permit files, 1971-1989, series 178; Downtown street scenes photographs, 1974, series 587; Publications in City Publications Collection, 1967-1998, series 586; Social housing policy files, 1976-1985, series 570; Subject files - administrative and operational, 1964-1992, series 571. Vancouver (B.C.). Social Planning Department. Office of Cultural Affairs - Annual reports, 1997-2002, series 649.

Vancouver (B.C.). Social Planning Dept.
Fonds · 1895-1974, predominant 1914-1971

Fonds consists of records created by the Social Service Department (and a predecessor, Associated Charities of Vancouver) in the course of carrying out its functions and activities. The series comprising this fonds are listed below by the latest creating office represented in the date range. Records dating from the final period was transferred to the provincial government with the transfer of the department's functions in 1974. Associated Charities of Vancouver - Records, 1895-1915, 22 cm, series 447. Social Service Staff Fund Association (Vancouver, B.C.) - Records, 1962-1974, 2 cm, series 460. Vancouver (B.C.). Employment and Relief Department - Case files, ca. 1914 - ca. 1928, 26 cm, series 525. Vancouver (B.C.). Pacific Hostel - Pacific Hostel records, 1965-1973, 76 cm, series 455. Vancouver (B.C.). Social Service Department - Child welfare records, 1924-1970, 1.5 m, series 453; Control Division records, 1933-1971, 65 cm, series 457; Director's statistical reports, 1910-1971, 1 m, series 451; Director's subject files, ca. 1931-1947, 47 cm, series 449; Director's subject files, ca. 1955-1971, 1928-1971, 2.63 m, series 450; East Unit records, 1940-1970, 1.13 m, series 458; Management meetings, 1946-1966, 25 cm; Old People's Home records, 1907-1971, 38 cm, series 452; Publications in City Publications Collection, 1955-1970, 15 cm, series 621; Reference files : the profession and the issues, 1956-1970, 60 cm, series 459; Skid Road reports, 1965-1971, 13 cm, series 454; Staff Committee reports, 1968-1971, 75 cm, series 456.

Vancouver (B.C.). Social Service Dept.
Fonds · 1952-1993

Fonds consists of the following record series, relating to the administrative aspects of theatre development, ownership and management, as well as to performances which took place: Vancouver (B.C.). Civic Theatres Department - Booking ledgers, 1962-1982, 1.5 m, series 176; General correspondence, 1955-1984, 1.32 m, series 175; Newsclipping scrapbooks, 1952-1989, 3.2 m, series 177; Publications in City Publications Collection, 1962-1993, 12 cm, series 613.

Vancouver (B.C.). Civic Theatres Dept.
Clare Rhead fonds
CA CVAN Add. MSS. 74 · Fonds · [ca. 1927 - ca. 1939]

The fonds consists of materials compiles by Clare Rhead during the years 1935-1939, which were used in part in the preparation of Short History of Vancouver, a published book sponsored by the Archives Club of Templeton Junior High School. The fonds includes clippings, pamphlets, typescript articles and other materials.

Rhead, Clare, 1921-
Clarence Cunningham fonds
CA CVAN Add. MSS. 435 · Fonds · 1917-1929

The fonds consists of three one-page payrolls from the Slocan region for mining operations at Pipeline, Wonderful Mine, Miller Creek, and Alamo Mill (1917-1920). There is also correspondence to Cunningham from the Van Roi Development Company, Silverton (1919) and from the C.C. Snowdon Oil Company, Calgary, Alberta (1923-1929).

Cunningham, Clarence
Clarke family fonds
CA CVAN Add. MSS. 157 · Fonds · 1867-1914

The fonds consists of 33 diaries covering the years 1867-1914; miscellaneous financial records, 1896-1901; and printed works, including a rate book published by the Mainland Fire Underwriters' Association annotated by William Nelson Clarke, son of J.A. Clarke and father of Mrs. E. Bunting.

Clarke (family)
CA CVAN Add. MSS. 333 · Fonds · 1913-1971

The fonds consists of minutes, reports, and ledgers of C.M. Oliver and Company Limited, by-laws, shareholders, register of shareholders, directors and transfers of the Oliver Investment Company Limited, financial records, annual reports, agreements and rental statements from Kennedy Investment Limited, and agreements and sale of claims from the Saddle Mining Syndicate.

C.M. Oliver and Company
C.M. Pallard fonds
CA CVAN Add. MSS. 809 · Fonds · [ca.1921]

The fonds consists of examinations, answer sheets, and notes for lessons for various courses at Vancouver Technical School, including physics, mechanics and woodwork.

Pallard, C.M.
CA CVAN Add. MSS. 1264 · Fonds · 1951-1993

The fonds consists of the records of the Coalition of Progressive Electors (COPE), and its predecessor, the Committee of Progressive Electors. The records cover the period 1951-1993, predominantly 1968-1993. The majority of the records are textual and consist of correspondence, minutes, election and campaign materials, brochures, financial records, and photographs.

Coalition of Progressive Electors
CA CVAN Add. MSS. 1034 · Fonds · 1921-1937

Fonds includes a notebook from the Coast Grain and Feed Co. Ltd. containing mintues of meetings as well as documents which include the following: meeting notices, resolutions, financial statements, banking and borrowing bylaws (1921, 1925, 1928, 1929). Fonds also includes a short biographical sketch of company owner Charles O. Stuart, prepared by his daughter, Sybil A. MacFarlane.

Coast Grain and Feed Company
Comitas Club fonds
CA CVAN Add. MSS. 1300 · Fonds · 1936-1997

The fonds consists of minutes and annual reports; Presidents' Council minutes and annual reports; membership data; constitution, by-laws and amendments; members' handbooks; miscellaneous correspondence; press clippings; and memorabilia.

Comitas Club
CA CVAN Add. MSS. 529 · Fonds · 1976

The fonds consists of the constitution, policy statements, and miscellaneous electioneering materials regarding the 1976 election.

Committee of Progressive Electors
CA CVAN Add. MSS. 62 · Fonds · 1932-1940

The fonds consists of a minute book, 1932-1940; organizational correspondence and financial statements, 1932-1940; correspondence, 1932-1939; and clippings.

Common Good Cooperative Association
CA CVAN Add. MSS. 957 · Fonds · 1968-1976

The fonds consists of correspondence, research notes, newsclippings, sketches, photographs and photograph worksheets relating to historic buildings in Vancouver, B.C.

Commonwealth Historic Resource Management
CA CVAN Add. MSS. 301 · Fonds · 1946-1996

The fonds consists of the records pertaining to a consultation visit to the Community Arts Council (the Comer Report), 1949; constitution and by-laws; minutes and reports; correspondence, financial and fundraising documents; program and exhibition files; and photographs, publications, scrapbooks, newspaper clippings, newsletters, promotional materials and similar items.

Community Arts Council of Vancouver