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archival descriptions
City of Victoria fonds
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Police Court charge book index

Series consists of bound index volumes containing the names of individuals charged with an offence and the page of the charge book to which it refers. The indexes are ordered alphabetically

Victoria (B.C.). Police Court

Purchasing correspondence

Series consists of correspondence of the City Purchasing Agent. Correspondence deals primarily with policy and procedures of the Purchasing Division with several special occasion files interfiled within.
Arranged alphabetically with annual breaks in the files.
There are some gaps in this series, most notably from 1961-1971

Victoria (B.C.). Purchasing Department

Record of documents issued

Series consists of a chronological listing of indefeasible titles and conveyances issued by the City pertaining to the sale of City properties.
The records capture the following kinds of information: date, nature of the document, title number, description of the property, and recipient

Victoria (B.C.). Land Department

Register of applications of bartenders for licences

Series consists of a listing of persons applying for bartending licences and the status of their application. Includes application number and date, applicants name and address, and remarks. See bylaws 1728 and 1861.
Arranged chronologically

Victoria (B.C.). City Clerk

Returning Officer's reports

Series consists of official reports sent from the Deputy Returning Officers to the Returning Officer and from the Returning Officer to the City Clerk documenting the results of elections, referenda, loan bylaws and other matters set to a public vote. The reports are based on the election record book (CRS 18)

Victoria (B.C.). City Clerk

Road tax receipts

Series consists of receipts issued for payment of yearly road taxes (one item only)

Victoria (B.C.). Finance Department

Sewers roll

Series records assessments made and taxes charged and collected on sewer connections in the City under bylaws enacted to raise funds for extending the sewer system. The rolls were compiled by the City Engineer and filed in the office of the Treasurer for collection of taxes levied. See bylaws 284, 341, 400, 402, 424, 456, 516, 557, 592, 616, and 728.

Entries are arranged alphabetically by name of person assessed, and provide information on the number and kinds of buildings on a property, the kinds of sewer connections, the foot frontage of the property, and the relations between owners and occupants. Each page contains a list of abbreviations used for data entry. There is a gap in this series for 1905.

Sample of data elements taken from 1903 roll:

Title: Sewers By-law, 1902 - Roll for 1903

  • Owner's name and address, if outside the City or 'City' address insufficient
  • Occupier's name, if tenant to owner, or other than owner, and address (if not resident on the land or in the City or 'City' address insufficient)
  • Street, or streets, containing sewer on which land fronts
  • Whether connected with main or branch sewer
  • Subdivision
  • Lot
  • Block
  • Section
  • Number of buildings (if any)
  • Class of buildings (if any)
  • Number of closets
  • Number of wash houses
  • Number of livery stables
  • Feet frontage
  • Date of notice pursuant to S.S.D. of Sec. 3
  • How notice sent
  • Total amount assessed
  • Date of demand made on occupier
  • Date of demand made on owner
  • Amount paid
  • Date of payment
  • Number of receipt
  • Remarks

Victoria (B.C.). Treasurer

Special Auditorium Committee records

Series consists of minutes, reports, and correspondence of this special committee of Council, which was created to investigate possibilities for development of a multi-purpose civic auditorium

Victoria (B.C.). City Clerk

Special reports and projects

Series includes of correspondence, reports, contracts, agreements, tenders, specifications, and resolutions apparently removed by the City Clerk's Office and retained in groupings by topic. Material pertains to public utilities, transportation, and the B.C. Electric Railway Company (1938-1939); the Victoria and Sidney Railway 1892-1906); and the Songhees Indian Reserve (1884-1906).
Series forms part of earlier City of Victoria Archives' "Series IV, Special Reports and Projects," for which an item list is available

Victoria (B.C.). City Clerk

Stock book

Series consists of a daily journal of goods purchased by the City. Includes order number and account name, amount purchased, unit pricing, ledger category, and total price per order for journal entry.

Victoria (B.C.). Stores Department

Suppliers list

Series consists of a journal describing details of equipment and supplies available for purchase from various suppliers and manufacturers. The entries generally refer to goods other than vehicles and machinery (which are described in series CRS 248), such as flags, florist supplies, and fire extinguishers. Most entries describes the supplier, details of the product, and the cost.
Arranged alphabetically by type of equipment or supply

Victoria (B.C.). Purchasing Department

Tax sale record

Series consists of a journal documenting private properties sold by the City of Victoria for non-payment of property taxes. Data elements include the legal description of the property, the total delinquent taxes, the name and address of the property owner, the method by which the owner was contacted, a description of the real property sold, the name and address of the purchaser at the tax sale, and an annotation stating whether or not the property owner redeemed the property.
Descriptions are arranged chronologically in groupings by the date of the tax sale.
The 1915-1945 volume consists of the tax sale record for 1915-1919 and aggregate tax sales information for 1915-1949 (the latter at p. 38).
Title taken from the cover of the volumes

Victoria (B.C.). Finance Department

Terence O'Grady files

Series consists of files from the office of City Solicitor Terence O'Grady (1956-1972). They include bylaws and correspondence on local improvements, legislative regulations, agreements and other matters as well as minutes of various committees with which the Solicitor was concerned.
The series is incomplete. According to O'Grady, his successor, J.S. de Villiers, discarded a great number of these files. The fact that the sequential numbering is complete suggests that the ordering may not be original.
See also CRS 119, CRS 121, CRS 122

Victoria (B.C.). City Solicitor

Town Planning Committee minutes

Series consists of the minutes of this City Council committee. The volume, which includes the minutes of several other committees, is not indexed.
Arranged chronologically

Victoria (B.C.). City Clerk

Transportation, Traffic and Public Safety Committee minutes

Series consists of mainly of the minutes of this City Council committee. Includes minutes from two meetings of the Greater Victoria Transportation Committee, one in 1951 and one in 1952. Also includes copies of agendas for the last half of 1951 that were originally filed with the City Clerk for information

Victoria (B.C.). City Clerk

Vehicle purchases journal

Series consists of a journal describing details of cars and trucks purchased by the City. Also describes, under "miscellaneous equipment," purchases of such things as cash registers, air conditioners, washing machines, lawn mowers, and other machinery. Each entry describes the supplier, details of the product, and the cost.
Arranged by department and, within each departmental section, by date

Victoria (B.C.). Purchasing Department

Voucher journal

Series consists of a journal documenting voucher purchases.
Arranged chronologically

Victoria (B.C.). Finance Department

Water Committee minutes

Series consists of the minutes of this City Council committee. Some of the records in the 1927-1928 volume also pertain to the Advisory Water Board. The volumes, which include the minutes of several other committees, are not indexed.
Arranged chronologically.
There is a gap in this series from 1929 to 1933

Victoria (B.C.). City Clerk

Water Works cost ledger

Series consists of a special ledger dealing with the Victoria water works. The ledgers contain detailed information on specific water accounts.
Title taken from the front of the ledger

Victoria (B.C.). Finance Department

Water Works ledger

Series consists of a journal recording water works billing accounts. The billing of customers was performed on a bi-monthly basis.
Arranged chronologically

Victoria (B.C.). Finance Department

Water Works workbook

Series consists of a set of technical working journals used for calculations and estimates relating to the water supply. Includes information on rainfall, reservoir capacity, pipes and mains, water usage, and other matters related to the supply and distribution of water

Victoria (B.C.). Water Works

Annual reports

Series consists of annual reports of the City. The first annual report was issued in 1882. Reports up to 1950 generally include statements by the Mayor, heads of various departments, and committees outlining the past years' events, sometimes in considerable detail. The reports from 1951 to 1957 and 1959 include a summary of the activities of the different departments. For subsequent years only summary financial information is provided.
Clerk's copies for 1927-1957 include typed sheets listing names and positions of some officers and employees that are not included in the published version. For some years, these lists include committee members as well.
"File" numbers provided in the file listing are not original. They refer to numbers given by the Archives to bound volumes (or, for draft copies, folders) for internal inventory control.
Provenance information has been taken from stamps on reports or on volume covers. Where given in square brackets, this information has been inferred from other volumes with similar binding and complementary date ranges which do have stamps

Victoria (B.C.). City Clerk

Applications for plumbing and sewer connections

Engineering

Series consists of plumbing and sewer connection applications pertaining to buildings that no longer exist in their original location, having been demolished, moved, or burned (applications pertaining to existing buildings are in the custody of the Engineering Department).

There are six different kinds of records in this series, all of them used (and filed) together in administering plumbing and sewerage connection applications: Application to connect with sewer; Application to construct plumbing; Application to connect with public surface drains; Application to connect with public surface drains or septic tank; Application to connect with holding tank; and Application to connect house sewers temporarily to public surface water drains. Each application consists of a form and a basic plan of the structure (on linen). The plans show the location of the bathroom(s) and kitchen and indicate where the house plumbing connects to the main sewer. Some applications contain more detailed plans showing elevations, alterations, and additions, as well as correspondence.
Filed alphabetically by street name and then in numeric order by address.
The first application to connect to the sewer was made on 1 December 1892.

The design of the forms and the information collected changed over time. Sample data elements for several periods are provided below.

Sample Data Elements:

December 1892 - April 1893

Location of property
Legal description
Date
Owners name
Owners address*
Architect name*
Architect address
Plumber name
Plumber address
Builder name
Builder address
Purpose of building
No. of houses connected
Signature of owner
Owner at the time that the application was made. This is not necessarily the original owner.
**Not necessarily the architect of the building. Since many of the buildings had already been built when indoor plumbing became available, an architect was often hired to incorporate the plumbing into the existing structure.

April 1893 - October 1895

Location of property
Legal description
Owners name
Owners address
Architect name
Architect address
Pipe layer name
Pipe layer address
Builder name
Builder address
Purpose of building
How many buildings
The street on which main sewer is located
Signature of owner
Date
Signature of Agent for owner

Report and recommendation of Inspector
Signature of inspector
Date

Owner at the time that the application was made. This is not necessarily the original owner. Not necessarily the architect of the building. Since many of the buildings had already been built when indoor plumbing became available, an architect was often hired to incorporate the plumbing into the existing structure. Agents signing for owner include: spouse, contractor, architect, plumber and others.

October 1895 - December 1911

Location of property
Legal description
Owners name*
Owners address
Pipe layer name
Pipe layer address
Plumber name
Plumber address
Purpose of building
How many buildings
The street on which main sewer is located
Signature of owner
Date
Signature of Agent for owner**
Report and recommendation of Inspector
Signature of inspector
Date

*Owner at the time that the application was made. This is not necessarily the original owner.
**Agents signing for owner include: spouse, contractor, architect, plumber and others.

January 1912 - 1950s

Location of property
Legal description
Owners name*
Owners address
Pipe layer name
Pipe layer address
Plumber name
Plumber address
Purpose of building
How many buildings
The street on which main sewer is located
A schedule setting out the class and position of plumbing fixtures
Signature of owner
Date
Signature of Agent for owner**
Report and recommendation of Inspector
Signature of inspector
Date
A receipt for a sum as required by the application

*Owner at the time that the application was made. This is not necessarily the original owner.
**Agents signing for owner include: spouse, contractor, architect, plumber and others

Victoria (B.C.). Engineering Department

Bills payable journal

Series consists of a special journal documenting the bills payable of the City. Series deals primarily with accounts held by banks, most likely with debenture accounts. From 1911-1919, accounts are drawn up with the Bank of British North America and from 1919-1960 with the Bank of Montreal.
Arranged chronologically

Victoria (B.C.). Finance Department

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