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archival descriptions
City of Victoria fonds
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Tax sale record

Series consists of a journal documenting private properties sold by the City of Victoria for non-payment of property taxes. Data elements include the legal description of the property, the total delinquent taxes, the name and address of the property owner, the method by which the owner was contacted, a description of the real property sold, the name and address of the purchaser at the tax sale, and an annotation stating whether or not the property owner redeemed the property.
Descriptions are arranged chronologically in groupings by the date of the tax sale.
The 1915-1945 volume consists of the tax sale record for 1915-1919 and aggregate tax sales information for 1915-1949 (the latter at p. 38).
Title taken from the cover of the volumes

Victoria (B.C.). Finance Department

Fire insurance register

Series consists of a bound volume documenting City owned properties and their assessed value. These assessments were used as the basis of insuring City-owned property. Data elements include the item number, name of property, location or legal description, type of construction, risk number, and value of building and contents.
Series is arranged in three year blocks : 1940-1942; 1943-1945; 1946-1948; and 1949-1951.
Title taken from the front cover of the volume

Victoria (B.C.). Finance Department

Voucher journal

Series consists of a journal documenting voucher purchases.
Arranged chronologically

Victoria (B.C.). Finance Department

Nomination papers

Series consists of two forms submitted by each candidate for municipal office. First, the actual nomination paper, listing the name, address, and occupation of the nominee, proposer, seconder and witness. Second, for the early years, a declaration by candidates of their qualifications, which included a statement of the nominee's willingness to run for office and a list of property qualifications. This second document was later replaced by a statement of acceptance of nomination

Victoria (B.C.). City Clerk

Assessment photographs

Series consists of photographs created by the Assessor to assist in the assessment of taxes. Photographs depict both commercial and residential properties.
Arranged alphabetically by street name.
Records acquired as accession number 98202-19

Victoria (B.C.). Finance Department

Real Estate tax arrears

Series consists of a list of tax arrears owed to the City. Data elements include the legal description of the property, the owner's name, the overdue taxes for each year, and an annotation stating whether or not the taxes have been paid. Arrangement is by legal description.
Title taken from the front cover of the volume.
Accession number is 99201-37

Victoria (B.C.). Finance Department

Tax sale cards

Series consists of descriptions of properties reverted to the City for taxes.
The records capture the following kinds of information: location, legal description, tax roll number, assessed value of land and improvements, upset price, tax sale date, titles, frontages, purchaser, purchase price, date of sale, and whether the property was reserved for municipal use.
Cards capture three levels of information over different periods of time: (1) the initial tax sale of the property, usually written in ink and documenting the years 1915-1935; (2) annotations detailing the taxes on the property for the years 1939-1942; and (3) annotations spanning the years 1955-1968, recording the date that the property was sold and the sale price. Some cards also contain a sketch of the property on the back of the card.
There are three separate groupings of cards.
Arranged roughly by tax roll number

Victoria (B.C.). Land Department

Revenue journal

Series consists of a journal documenting revenue received from property taxes. The types of revenue received are described as revenue, real, wild land, personal, and interest. Data elements include a description of the revenue, from whom it was received, the amount, and the date received. At the end of each year the yearly revenue totals were paid into the City's treasury.
The title on the cover of the volumes is Form J.
Accession number is 99201-37

Victoria (B.C.). Finance Department

Advertisement purchasing log

Series consists of correspondence, advertisement rates, and newsclippings of advertisements purchased by the City from local newspapers. Advertisements deal with job vacancies, tenders, public notices, and bylaw announcements.
Arranged chronologically

Victoria (B.C.). Purchasing Department

Purchasing correspondence

Series consists of correspondence of the City Purchasing Agent. Correspondence deals primarily with policy and procedures of the Purchasing Division with several special occasion files interfiled within.
Arranged alphabetically with annual breaks in the files.
There are some gaps in this series, most notably from 1961-1971

Victoria (B.C.). Purchasing Department

Annual reports

Series consists of annual reports documenting the operations of the Department of Recreation and Community Services.
There are gaps for the years 1969, 1971, and 1973

Victoria (B.C.). Recreation and Community Services Department

Centennial Square files

Series consists of City Manager's administrative and operational files pertaining to the development of Centennial Square

Victoria (B.C.). City Manager

Ross Bay Cemetery License A books

Series consists of receipts for licenses for plots in Ross Bay Cemetery. Each license consists of two parts, a duplicate that remained in the volume, and an original that was retained by the applicant. Each record contains the following data elements: license number, name, address, amount paid, location of plot(s) purchased, date and was signed by both the Secretary of Ross Bay Cemetery and the undertaker or purchaser.
Starting in volume 5, copies of "Application for a deed of cemetery plot" and correspondence are often attached to the license

Victoria (B.C.). Parks Department

Thomas Shanks McPherson estate statements of accounts

Series consists of the financial statement of accounts of the Thomas Shanks McPherson estate conducted by the firm of Ismay, Boiston, Dunn & Co. on behalf of the estate trustee Canada Trust Company.
Records were submitted to and debated by the City Council on 5 December 1967 and placed on file at City Hall.
For additional McPherson estate records, see PR 255, Thomas Shanks McPherson estate fonds

Victoria (B.C.). City Clerk

Election record books

Series consists of records documenting the results of elections, referenda, loan bylaws and other matters set to a public vote. These records provide the basis for the formal reports sent from the Deputy Returning Officers to the Returning Officer and from the Returning Officer to the City Clerk (CRS 19).
An internal index in the first volume provides some subject access for actions between 1906 and 1913

Victoria (B.C.). City Clerk

Applications for plumbing and sewer connections

Engineering

Series consists of plumbing and sewer connection applications pertaining to buildings that no longer exist in their original location, having been demolished, moved, or burned (applications pertaining to existing buildings are in the custody of the Engineering Department).

There are six different kinds of records in this series, all of them used (and filed) together in administering plumbing and sewerage connection applications: Application to connect with sewer; Application to construct plumbing; Application to connect with public surface drains; Application to connect with public surface drains or septic tank; Application to connect with holding tank; and Application to connect house sewers temporarily to public surface water drains. Each application consists of a form and a basic plan of the structure (on linen). The plans show the location of the bathroom(s) and kitchen and indicate where the house plumbing connects to the main sewer. Some applications contain more detailed plans showing elevations, alterations, and additions, as well as correspondence.
Filed alphabetically by street name and then in numeric order by address.
The first application to connect to the sewer was made on 1 December 1892.

The design of the forms and the information collected changed over time. Sample data elements for several periods are provided below.

Sample Data Elements:

December 1892 - April 1893

Location of property
Legal description
Date
Owners name
Owners address*
Architect name*
Architect address
Plumber name
Plumber address
Builder name
Builder address
Purpose of building
No. of houses connected
Signature of owner
Owner at the time that the application was made. This is not necessarily the original owner.
**Not necessarily the architect of the building. Since many of the buildings had already been built when indoor plumbing became available, an architect was often hired to incorporate the plumbing into the existing structure.

April 1893 - October 1895

Location of property
Legal description
Owners name
Owners address
Architect name
Architect address
Pipe layer name
Pipe layer address
Builder name
Builder address
Purpose of building
How many buildings
The street on which main sewer is located
Signature of owner
Date
Signature of Agent for owner

Report and recommendation of Inspector
Signature of inspector
Date

Owner at the time that the application was made. This is not necessarily the original owner. Not necessarily the architect of the building. Since many of the buildings had already been built when indoor plumbing became available, an architect was often hired to incorporate the plumbing into the existing structure. Agents signing for owner include: spouse, contractor, architect, plumber and others.

October 1895 - December 1911

Location of property
Legal description
Owners name*
Owners address
Pipe layer name
Pipe layer address
Plumber name
Plumber address
Purpose of building
How many buildings
The street on which main sewer is located
Signature of owner
Date
Signature of Agent for owner**
Report and recommendation of Inspector
Signature of inspector
Date

*Owner at the time that the application was made. This is not necessarily the original owner.
**Agents signing for owner include: spouse, contractor, architect, plumber and others.

January 1912 - 1950s

Location of property
Legal description
Owners name*
Owners address
Pipe layer name
Pipe layer address
Plumber name
Plumber address
Purpose of building
How many buildings
The street on which main sewer is located
A schedule setting out the class and position of plumbing fixtures
Signature of owner
Date
Signature of Agent for owner**
Report and recommendation of Inspector
Signature of inspector
Date
A receipt for a sum as required by the application

*Owner at the time that the application was made. This is not necessarily the original owner.
**Agents signing for owner include: spouse, contractor, architect, plumber and others

Victoria (B.C.). Engineering Department

Building inspection files

Series consists of records pertaining to the demolition of condemned buildings, the repair of buildings reverted to the City, and the maintenance and repair of public buildings or properties.
The following types of records are found in the series: tenders or bids to erect and to demolish buildings; notifications of condemned houses; specification and conditions for erecting and demolishing buildings; receipts; memoranda; tenders for painting and repairing buildings or wiring; agreements; bills for work completed; contracts; claims; correspondence; and plans.
Public buildings or properties covered by the records include: Auto Tourist Camp (Curtis Point); Beacon Hill Park; City Market; Foul Bay Beach; Isolation Hospital; Old Men's Home; Police Station; Pumping Station; Royal Athletic Park; Smith Hill Reservoir; Stadium (Douglas Street).
Arranged alphabetically by street. Files pertaining to specific public buildings or properties are arranged alphabetically by name after the initial alphabetical street listing

Victoria (B.C.). Building Inspector's Department

Tenders and quotations

Series consists of tenders and quotations from vendors for equipment, supplies, and services considered for purchase by the City. A full list of tenders can be found in CRS 236 (Quotation record book). For detailed specifications related to tenders, see CRS 246 (Specifications).
Arranged by month from 1927 to 1957. From 1958 onwards the tenders are filed individually by tender number

Victoria (B.C.). Purchasing Department

Local improvement book

Series consists of reports from the City Engineer and City Assessor to Council regarding the cost of constructing permanent (cement) sidewalks together with statements showing the amount chargeable against the various portions of real property immediately benefited. Included also are plans describing the location of the works to be done, the length of time it is expected to last, the cost to the City, and the owners of the relevant properties. See bylaw 343.
Arranged chronologically.
The 1892-1906 volume consists of copies without plans

Victoria (B.C.). City Clerk

Survey field books

Series consists of notebooks used by surveyors in the field for making notes when determining elevations of land and locations of natural and manmade features of the landscape. Includes notes pertaining to land benchmarks (elevations), land surveys, and monument locations. Series also referred to as "Benchmarks" and "Transit Books".
The Description column of the location list may refer to more than one numerical reference per book. In such cases, the first number in the description refers to a stamp on the cover of the volume apparently added by the Engineering Department sometime after the volumes were initially created. The description may also contain the name of the surveyor and the number he assigned the volume, separated by a dash. For example, "46; D.A. Rose - No. 5" refers to volume 46 in the overall departmental arrangement, which is D.A. Rose's personal book number 5.
Arranged in general chronological order, within any departmental numbering sequence that may exist, except for undated monument books and other volumes forming their own grouping, which are described at the end of the overall listing

Victoria (B.C.). Engineering Department

Heritage Advisory Committee records

Series consists of minutes and agendas of this advisory committee of Council.
The Committee's role is to advise Council on those matters coming within the scope of the Heritage Conservation Act (RSBC 1979, c. 165) which are from time to time referred to it by Council, and to make recommendations to Council respecting the designation of heritage buildings, structures and lands, and the preservation, alteration, renovation or demolition of heritage buildings, structures or lands. See bylaw 81-10 and its amendments, 82-4, 83-8, 91-53.
Arranged chronologically

Victoria (B.C.). City Clerk

Victoria Emergency Program records

Series consists of administrative records as well as reference and promotional material pertaining to civil defence and emergency protective services in Victoria.
Documents from 1943 to 1962 consist mainly of reference and promotional material such as pamphlets, periodicals, reports and books about civil defence planning, first aid, communications, fallout shelters, emergency feeding, nuclear warfare and related topics, as well as some 40 posters pertaining to civil defence awareness. The administrative records range mainly from 1964 to 1979. Also included are Civil Defence headquarters blueprints, general signage, first-aid station log, and exercise alert signage.
In 1974 the name of the agency changed from the Victoria Civil Defence Control Board to the Victoria Emergency Program

Victoria (B.C.). Victoria Emergency Program

Applications for water

Series consists of books containing applications to connect with the city water supply. Each application consists of a form filled out by the property owner requesting permission to obtain water from the city water supply and promising to abide by the requisite conditions and pay the necessary fees.
The form captures the following data elements: lot number, block, street, type of structure, number of bricks, barrels of lime, cost of water rent, cost of service and owner's signature. The applications were sometimes signed by an agent for the owner, commonly the architect, builder, contractor or land agent. Some applications have letters attached or notes written on them regarding addresses or installation. Notes on the inside cover of some books pertain to water rates and cost of services. The design of the forms and the information collected changed somewhat over time.
The Water Commissioner changed from E.A. Wilmot to R.L. Raymur in September 1894 and the water application forms were subsequently changed. The department also started numbering the applications at 1 again.
Filed numerically by application number.
The first application to connect to with water was made on 7 January 1892

Victoria (B.C.). Water Commissioner

Record of documents issued

Series consists of a chronological listing of indefeasible titles and conveyances issued by the City pertaining to the sale of City properties.
The records capture the following kinds of information: date, nature of the document, title number, description of the property, and recipient

Victoria (B.C.). Land Department

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