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archival descriptions
Council minutes
CRICH 1 · Series · 1880-2005
Part of City of Richmond fonds

Series consists of the official minutes of Richmond City Council meetings relating to all aspects of local municipal/city government. Series is arranged in five sub-series, corresponding to the nature and scope of Council proceedings and the manner in which meeting minutes were variously filed: 1) Open Council meeting minutes; 2) In-camera/closed Council meeting minutes); 3) Open Committee of the Whole meeting minutes; 4) In-camera Committee of the Whole meeting minutes; and, 5) Council meetings for Public Hearing minutes.

Richmond (B.C.). City Clerk's Office
Bylaws
CRICH 114 · Series · 1881-1998
Part of City of Richmond fonds

Series consists of the original signed, sealed municipal bylaws, some of which may include agreements, certificates, correspondence, declarations, maps and plans as attachments to individual bylaws.

Richmond (B.C.). City Clerk's Office
CRICH 403 · Series · 1894-1917
Part of City of Richmond fonds

Series consists of minutes of the Board of License Commissioners, between June 13, 1894 and September 12, 1917, documenting the history of liquor supply and related activities in the community. The names and locations of social clubs, individuals, public houses, businesses and hotels are documented in the minutes. Reports of the Licence Inspector / Chief of Police record activities of gambling and gaming and details about clientelle in the hotel and clubs. In the later years (1913-1917), the Board heard many complaints and revoked licenses for the serving of liquor to "Indians", failure to operate licensed premises as a "hotel", or for allowing gambling on the premises. Convictions for illegal sale of liquor are also documented.

Richmond (B.C.). City Clerk's Office
CRICH 406 · Series · 1895-1971
Part of City of Richmond fonds

Series consists of minutes (including some attachments) of the Local Board of Health. Minutes document discussions and activities of the Board concerning pollution control and other environmental issues, and public health programs relating to infectious diseases and sanitary conditions. Minutes are for the years 1895-1910, 1953-1963, 1966, and 1970-1971.

Richmond (B.C.). City Clerk's Office
CRICH 404 · Series · 1915-1920, 1927-1941
Part of City of Richmond fonds

Series consists of minutes of regular and special meetings of the Board of Police Commissioners which document the Board's role of overseeing police activities, staffing, accounts and equipments, as well as its duty to report to the Municipal Council and to receive complaints from the public. Included in the minute book for meetings from 1915-1920 are the Chief of Police's monthly and annual reports, which include arrest reports and financial reports of the Police Department. Minutes of meetings of the Board between 1920 and 1927 are missing.

Richmond (B.C.). City Clerk's Office
CRICH 405 · Series · 1919-1987
Part of City of Richmond fonds

Series consists of minutes (including lists of voters approved and rejected) of the Court of Revision (Voters List). Minutes document discussions and decisions of the Court with regard to applications by individuals for inclusion on the municipal voters list.

Richmond (B.C.). City Clerk's Office
CRICH 402 · Series · 1948-1991
Part of City of Richmond fonds

Series consists of minutes relating to the role of the Advisory Planning Commission in advising Council on matters of community planning and development. This series includes the minutes of the Town Planning Commission for the period 1948 to 1957, and the Advisory Planning Commission for the period 1958 to 1991. A significant portion of the series deals with commission deliberations on a wide range of planning and development issues, and their recommendations on these issues to Council and various standing committees of Council. Topics include: purchase of lands for parks, recreation and green space; provision of moorage and port facilities; impact of residential, commercial, and industrial development and land use on traffic flow and the provision of public works and services; and the environmental impact of development, e.g., pollution related contamination of water, air and soil. Minutes also include administrative activities regarding appointments to the Commission, attendance of Commission meetings, voting privileges, and Commission procedures.

Richmond (B.C.). City Clerk's Office
Board of Variance minutes
CRICH 407 · Series · 1957-2000
Part of City of Richmond fonds

Series consists of minutes relating to the zoning appeals process documented through the activities of the Zoning Board of Appeal (1957-1968) and the Board of Variance (1968-2000). There appears to be Appeal Board activity evidenced in references in Council minutes as early as 31 October, 1955, but there are no formal minutes for the period 1955 to 1957.

Richmond (B.C.). City Clerk's Office
CRICH 401 · Series · 1958-1994
Part of City of Richmond fonds

Series consists of minutes (and reports as attachments to minutes) of the Parks and Recreation Commission meeting in open session (Subseries 1) and in camera (Subseries 2). Minutes span the period from 1958 to 1994 and incorporate the minutes (1958-1959) of the Richmond Recreation Commission. There are no minutes of open meetings of the Parks and Recreation Commission in 1987 as its functions were assumed by a standing committee of Council. No in-camera minutes of meetings exist for 1985 and 1986. Commission minutes document the development, planning and implementation of recreation programs and facilities in Richmond. Topics and initiatives include parkland acquisition, renovation and upgrading of existing facilities, monitoring of rental and lease agreements, recreation facility assessment studies, and funding decisions relating to these activities. Records in this series also document the ongoing relations between the Parks and Recreation Commission, the Leisure Services Advisory Committee and its predecessor the Recreation Advisory Council, Richmond School Board, Municipal Council, and a variety of recreational and cultural organizations.

Richmond (B.C.). City Clerk's Office
CRICH 139 · Series · 1958-1962, 1973-1980
Part of City of Richmond fonds

Series consists of minutes of the Staff Coordinating Committee, which includes copies of correspondence, staff reports, and memoranda as attachments to the minutes. Indexes are included for minutes from 1973 to 1980

Richmond (B.C.). City Clerk's Office
CRICH 411 · Series · 1958-1982
Part of City of Richmond fonds

Series consists of minutes of the Leisure Services Advisory Committee (1978-1982) and its predecessor body, the Recreation Advisory Council (1958-1978). Attached to some of the minutes are correspondence, memos and reports. The records reflect a range of activities, initiatives and functions, including: overseeing sports, cultural, parks and open spaces development and activities; and, advising the Parks and Recreation Commission and Council on matters of policy and programming.

Richmond (B.C.). City Clerk's Office
CRICH 412 · Series · 1964-2005
Part of City of Richmond fonds

Series consists of minutes relating to the functions and activities of the Richmond Family Court Committee. Records in this series document a range of activities, including: the identification of community resources, such as workshops, social services, films, programs and literature available to families or children in crisis; the discussion of administrative aspects of the committee, including the appointment and nomination of new members and the consideration of financial and personnel matters; the discussion of new projects and studies; and the deliberation of the RFCC in interpreting and debating new legislation. The series includes some attachments to minutes, including annual reports for some years.

Richmond (B.C.). City Clerk's Office
Major subdivision
CRICH 57 · Series · 1967-1991, predominant 1977-1985
Part of City of Richmond fonds

Series consists of case files for major subdivision applications, including memoranda, correspondence, legal agreements, site plans, architectural drawings and financial records relating to insurance, letters of credit and performance bonds. The series documents residential, commercial and industrial land development through subdivision at a time of rapid change in land use in Richmond.

Richmond (B.C.). City Clerk's Office
CRICH 409 · Series · 1973-2005
Part of City of Richmond fonds

Series consists of minutes of meetings of the Advisory Design Panel. Topics covered in the minutes range from the general, e.g., building set-backs, architectural and landscape architecture features and details, signage, size, and siting of buildings; to the specific, e.g., exterior finish of buildings and proposed species of plants to be used in landscaping. Minutes from 1986 through 1988 are not in the custody of the Archives.

Richmond (B.C.). City Clerk's Office
CRICH 427 · Series · 1986-1974
Part of City of Richmond fonds

Series consists of minutes of meetings (and attachments) of the municipal Court of Revision for assessments. Series is arranged in two sub-series: 1) Court of Revision of the municipal assessment roll (1896-1972); and, 2) Court of Revision of assessments for Local Improvement Districts and bylaws (1933-1974). Minutes record the nature of appeals heard and decisions made. Attachments to the minutes include lists of appellants, along with property assessment values and changes made by decision of the Court. Records do not include minutes of the Court of Revision of the municipal assessment roll for the years 1909, 1945, 1947, and 1949, and for years after 1972. Records do not include minutes of the Court of Revision of local improvement assessment rolls for 1935, 1936, 1938, 1940, 1941, 1944-1949, 1961, 1967, and 1973, and for years after 1974. Records of the proceedings of the Court of Revision of local improvement assessment rolls were physically integrated with those of the Court of Revision of municipal assessment rolls prior to 1933, and are arranged as part of Sub-series 1. These include minutes for 1924, 1925, 1926, and 1928. Also included in Sub-series 1 are minutes of the Court of Revision of the North Fraser Dyking District No. 1 for 1920 and 1921, and of the Mitchell Island Dyking and Drainage District for 1954.

Richmond (B.C.). City Clerk's Office
CRICH 414 · Series · 1974-1994, 2000-2005
Part of City of Richmond fonds

Series consists of minutes of the Richmond Sister City Committee (previously known as the Sister City Twinning Committee) detailing ongoing activities of the committee in maintaining relations with existing sister cities (including organizing official visits and exchanges) and in investigating friendship relationships with municipal bodies in China.

Richmond (B.C.). City Clerk's Office
CRICH 400 · Series · 1975-2005
Part of City of Richmond fonds

Series consists of minutes of standing committees of Council documenting all aspects of the administration of municipal government, including the oversight of departmental activities and municipal-wide policy making, and deliberations leading to committee recommendations brought forward to Council. Series includes minutes of meetings of standing committees of Council held in open (public) session (Subseries 1) and in closed (in-camera) session (Subseries 2). Minutes span the period from 1975 to 2005. Minutes prior to 1975 were not systematically retained (some copies of minutes of meetings of various standing committees of Council prior to 1975 can be found in Clerk's Department MR 26 "Committees" series). Reports to committees were routinely attached to the minutes until 1986. Formal procedures for executing minutes were implemented for Council and all standing committees in early 2000, following 1999 amendments to the Municipal Act requiring minutes to be certified as true and correct copies.
Series consists of the minutes of the following standing committees (listed by year):
1975 - Building Committee, Dykes and Drainage Committee, Finance and Development Committee, Fire Committee, Health Committee, Housing Committee, Library Committee, Licence Committee, Planning Committee, Public Works Committee, Sanitation Committee, Sewer Committee, Water Committee, and Welfare Committee
1976 - Building Committee, Dykes and Drainage Committee, Finance and Development Committee, Fire Committee, Health Committee, Housing Committee, Licence Committee, Planning Committee, Public Works Committee, Sanitation Committee, Sewer Committee, Social Services Committee, and Water Committee
1977 - Building Committee, Dykes and Drainage Committee, Finance, Development and Administration Committee, Fire Committee, Health Committee, Housing Committee, Licence Committee, Personnel Committee, Planning Committee, Public Works Committee, Sanitation Committee, Sewer Committee, Social Services Committee, and Water Committee
1978 - Building Committee, Development Committee, Dykes and Drainage Committee, Finance, Development and Administration Committee, Fire Committee, Firearm Permits Committee, Health and Environment Committee, Housing Committee, Licence Committee, Personnel Committee, Planning Committee, Public Works Committee, Sanitation Committee, Sewer Committee, Social Services Committee, and Water Committee
1979 - Administration Committee, Health and Environment Committee, Housing Committee, Permits Committee, Planning Committee, Public Works and Services Committee, and Social Services Committee
1980 - Administration Committee, Permits Committee, Planning Committee, Public Works and Services Committee, and Social Services Committee
1981 - Administration Committee, Permits Committee, Planning Committee, Public Works and Services Committee, and Social Services Committee
1982 - Administration Committee, Planning Committee, Public Works and Services Committee, and Social Services Committee
1983 - Administration Committee, Planning Committee, Public Works and Services Committee, and Social Services Committee
1984 - Administration Committee, Planning Committee, Public Works and Services Committee, and Social Services Committee
1985 - Administration Committee, Planning Committee, Public Works and Services Committee, and Social Services Committee
1986 - Administration Committee, Planning Committee, Public Works and Services Committee, and Social Services Committee
1987 - Administration and Finance Committee, Parks and Recreation and Community Services Committee, Planning and Development Services Committee, and Public Works and Services Committee
1988 - Finance and Administration Committee, Health and Social Services Committee, Parks and Recreation and Community Services Committee, and Planning and Development Services Committee, and Public Works and Services Committee
1989 - Finance and Administration Committee, Health and Social Services Committee, Planning and Development Services Committee, and Public Works and Services Committee
1990 - Finance and Administration Committee, Health and Social Services Committee, Planning and Development Services Committee, and Public Works and Services Committee
1991 - Finance and Administration Committee, Health and Social Services Committee, Planning and Development Services Committee, and Public Works and Services Committee
1992 - Finance and Administration Committee, Health and Social Services Committee, Planning and Development Services Committee, and Public Works and Services Committee
1993 - Finance and Administration Committee, Health and Social Services Committee, Planning and Development Services Committee, and Public Works and Services Committee
1994 - Finance and Administration Committee, Health and Social Services Committee, Planning and Development Services Committee, and Public Works and Services Committee
1995 - Community Safety Committee, Community Services Committee, Development Applications Committee, Finance and Administration Committee, Health and Social Services Committee, Planning and Development Services Committee, Public Works and Services Committee, and Transportation, Parks and Environment Committee
1996 - Development Applications Committee, General Purposes Committee, and Planning Committee
1997 - Community Services Committee, Finance and Community Safety Committee, Planning Committee, Public Works and Transportation Committee
1998 - Community Services Committee, Finance and Community Safety Committee, Planning Committee, and Public Works and Transportation Committee
1999 - Community Services Committee, General Purposes Committee, Planning Committee, and Public Works and Transportation Committee
2000 - Community Services Committee, Finance Select Committee, General Purposes Committee, Planning Committee, and Public Works and Transportation Committee
2001 - Community Safety Committee, Community Services Committee, Finance Select Committee, General Purposes Committee, Parks, Recreation and Cultural Services Committee, Planning Committee, and Public Works and Transportation Committee
2002 - Community Safety Committee, Finance Select Committee, General Purposes Committee, Parks, Recreation and Cultural Services Committee, Planning Committee, and Public Works and Transportation Committee
2003 - Community Safety Committee, Finance Select Committee, General Purposes Committee, Parks, Recreation and Cultural Services Committee, Planning Committee, and Public Works and Transportation Committee
2004 - Community Safety Committee, Finance Select Committee, General Purposes Committee, Parks, Recreation and Cultural Services Committee, Planning Committee, and Public Works and Transportation Committee
2005 - Community Safety Committee, Finance Select Committee, General Purposes Committee, Parks, Recreation and Cultural Services Committee, Planning Committee, and Public Works and Transportation Committee.

Richmond (B.C.). City Clerk's Office
CRICH 415 · Series · 1976-1977
Part of City of Richmond fonds

Series consists of minutes of the Mayor's Committee on Juvenile Problems, as well as staff reports, submissions, correspondence, and memoranda as attachments to the minutes. As part of their functions, the Committee heard submissions and reports from members of City staff, the public, social workers, members of various school boards, a psychologist from the Health Department, members of the Unified Family Court and other members of the judiciary. The Committee also made recommendations and proposals to Council for programs and solutions to these problems and liased with the Richmond Social Services Department, and other governmental and non-governmental bodies with an interest in youth issues. The series includes minutes of joint meetings between the Mayor's Committee on Juvenile Problems, the Social Service Committee of Council and City Council members.

Richmond (B.C.). City Clerk's Office
Strata title conversion
CRICH 62 · Series · 1977-1994, predominant 1977-1985
Part of City of Richmond fonds

Series consists of case files of memoranda, correspondence, certificate of approval forms, plan drawings, covenant agreements, affidavits, copies of council resolutions, and other working papers relating to applications for strata title conversion.

Richmond (B.C.). City Clerk's Office
Rezoning applications
CRICH 65 · Series · 1979-1987, predominant 1979-1985
Part of City of Richmond fonds

Series consists of memoranda, correspondence, rezoning applications, site plans, copies of committee recommendations and copies of extracts from council minutes. Existing case files in this series are for applications which were rejected or abandoned. Records of rezoning applications that were carried through the bylaw process can be found in MR SE 66 (Bylaw files).

Richmond (B.C.). City Clerk's Office
Development permits
CRICH 59 · Series · 1979-1990, predominant 1979-1985
Part of City of Richmond fonds

Series consists of memoranda, correspondence, development permit applications, site plans, covenant agreements, letters of credit, petitions, and other documents relating to the application for and issuance/rejection of development permits.

Richmond (B.C.). City Clerk's Office
Land Commission appeals
CRICH 64 · Series · 1980-1991, predominant 1980-1985
Part of City of Richmond fonds

Series consists of case files of memoranda, correspondence, forms, copies of relevant council minutes, and other working papers relating to applications and appeals to the Agricultural Land Commission to have land removed from the Agricultural Land Reserve.

Richmond (B.C.). City Clerk's Office
Minor subdivision
CRICH 58 · Series · 1982-1986
Part of City of Richmond fonds

Series consists of case files for minor subdivision applications, including memoranda, correspondence, site plans, and reports. The series relates to residential, commercial and industrial land development through subdivision which does not require the construction of new roads or services

Richmond (B.C.). City Clerk's Office
CRICH 408 · Series · 1988-2005
Part of City of Richmond fonds

Series consists of minutes (open and in-camera/closed) of the Council/School Board Liaison Committee and its predecessor the Council/School Board Task Force. Minutes detail ongoing cooperative activities of the municipality and the Richmond School Board, including joint administration of school grounds and parks, the acquisition and exchange of land and buildings, and joint development planning activities of the two bodies. The responsibility for taking minutes has alternated annually between the municipality and the school board. As a result, the format of the minutes changes yearly.

Richmond (B.C.). City Clerk's Office
CRICH 410 · Series · 1989-2005
Part of City of Richmond fonds

Series consists of minutes of the Development Permit Panel sitting in public session to consider applications for development and development variance permits. The minutes detail the intent of each permit, the applicants' comments, staff comments, public comments, panel discussions, and panel decisions.

Richmond (B.C.). City Clerk's Office