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Richmond (B.C.). City Clerk's Office English
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Municipal land

Series consists of correspondence, reports, survey plans as well as excerpts from Council and Committee minutes, relating to specific municipal facilities such as a boat launches. The series also includes some records relating to the Municipal Negotiating Committee which oversaw property negotiations. Also included are records relating to the Labour Negotiation Committee and the 1981 Richmond municipal strike (these labour negotiation records were probably mistakenly filed with the land negotiation records).

Richmond (B.C.). City Clerk's Office

Parks - pools

Series consists of correspondence, memoranda, agreements, and copies of Council minutes relating to the development, construction, planning and maintenance of parks and pool facilities. Series includes copies of minutes relating to Council decisions on parks/pools issues, with files on specific parks, e.g., Brighouse, Steveston, as well as community halls and specific facilities, e.g., South Arm Swimming Pool and Minoru Chapel. The agreements between the municipality and the Department of Transport for a park on Sea Island, and the Board of School Trustees for development of Dixon & Gilmore School/Park sites are documented.

Richmond (B.C.). City Clerk's Office

Richmond's Citizens' Advisory Committee on Policing minutes

Series consists of meeting minutes of the Richmond's Citizens' Advisory Committee on Policing documenting deliberations and discussions relating to policing issues and problems, and community policing and community safety initiatives.

Richmond (B.C.). City Clerk's Office

Richmond Family Court Committee minutes

Series consists of minutes relating to the functions and activities of the Richmond Family Court Committee. Records in this series document a range of activities, including: the identification of community resources, such as workshops, social services, films, programs and literature available to families or children in crisis; the discussion of administrative aspects of the committee, including the appointment and nomination of new members and the consideration of financial and personnel matters; the discussion of new projects and studies; and the deliberation of the RFCC in interpreting and debating new legislation. The series includes some attachments to minutes, including annual reports for some years.

Richmond (B.C.). City Clerk's Office

Richmond Public Art Commission minutes

Series consists of meeting minutes of the Richmond Public Art Commission documenting deliberations, planning and discussions relating to a variety of public art projects and programs.

Richmond (B.C.). City Clerk's Office

Schools

Series consists of correspondence, memoranda and studies relating to the administration and operation of schools. The majority of the series consists of correspondence between the City and the Board of School Trustees, with several files on individual schools. Topics range from the planting trees in front of schools to policy statements on the appointment of teachers. Also included are records relating to Kwantlen and Douglas Colleges.

Richmond (B.C.). City Clerk's Office

Staff Coordinating Committee minutes

Series consists of minutes of the Staff Coordinating Committee, which includes copies of correspondence, staff reports, and memoranda as attachments to the minutes. Indexes are included for minutes from 1973 to 1980

Richmond (B.C.). City Clerk's Office

Standing Committees of Council minutes

Series consists of minutes of standing committees of Council documenting all aspects of the administration of municipal government, including the oversight of departmental activities and municipal-wide policy making, and deliberations leading to committee recommendations brought forward to Council. Series includes minutes of meetings of standing committees of Council held in open (public) session (Subseries 1) and in closed (in-camera) session (Subseries 2). Minutes span the period from 1975 to 2005. Minutes prior to 1975 were not systematically retained (some copies of minutes of meetings of various standing committees of Council prior to 1975 can be found in Clerk's Department MR 26 "Committees" series). Reports to committees were routinely attached to the minutes until 1986. Formal procedures for executing minutes were implemented for Council and all standing committees in early 2000, following 1999 amendments to the Municipal Act requiring minutes to be certified as true and correct copies.
Series consists of the minutes of the following standing committees (listed by year):
1975 - Building Committee, Dykes and Drainage Committee, Finance and Development Committee, Fire Committee, Health Committee, Housing Committee, Library Committee, Licence Committee, Planning Committee, Public Works Committee, Sanitation Committee, Sewer Committee, Water Committee, and Welfare Committee
1976 - Building Committee, Dykes and Drainage Committee, Finance and Development Committee, Fire Committee, Health Committee, Housing Committee, Licence Committee, Planning Committee, Public Works Committee, Sanitation Committee, Sewer Committee, Social Services Committee, and Water Committee
1977 - Building Committee, Dykes and Drainage Committee, Finance, Development and Administration Committee, Fire Committee, Health Committee, Housing Committee, Licence Committee, Personnel Committee, Planning Committee, Public Works Committee, Sanitation Committee, Sewer Committee, Social Services Committee, and Water Committee
1978 - Building Committee, Development Committee, Dykes and Drainage Committee, Finance, Development and Administration Committee, Fire Committee, Firearm Permits Committee, Health and Environment Committee, Housing Committee, Licence Committee, Personnel Committee, Planning Committee, Public Works Committee, Sanitation Committee, Sewer Committee, Social Services Committee, and Water Committee
1979 - Administration Committee, Health and Environment Committee, Housing Committee, Permits Committee, Planning Committee, Public Works and Services Committee, and Social Services Committee
1980 - Administration Committee, Permits Committee, Planning Committee, Public Works and Services Committee, and Social Services Committee
1981 - Administration Committee, Permits Committee, Planning Committee, Public Works and Services Committee, and Social Services Committee
1982 - Administration Committee, Planning Committee, Public Works and Services Committee, and Social Services Committee
1983 - Administration Committee, Planning Committee, Public Works and Services Committee, and Social Services Committee
1984 - Administration Committee, Planning Committee, Public Works and Services Committee, and Social Services Committee
1985 - Administration Committee, Planning Committee, Public Works and Services Committee, and Social Services Committee
1986 - Administration Committee, Planning Committee, Public Works and Services Committee, and Social Services Committee
1987 - Administration and Finance Committee, Parks and Recreation and Community Services Committee, Planning and Development Services Committee, and Public Works and Services Committee
1988 - Finance and Administration Committee, Health and Social Services Committee, Parks and Recreation and Community Services Committee, and Planning and Development Services Committee, and Public Works and Services Committee
1989 - Finance and Administration Committee, Health and Social Services Committee, Planning and Development Services Committee, and Public Works and Services Committee
1990 - Finance and Administration Committee, Health and Social Services Committee, Planning and Development Services Committee, and Public Works and Services Committee
1991 - Finance and Administration Committee, Health and Social Services Committee, Planning and Development Services Committee, and Public Works and Services Committee
1992 - Finance and Administration Committee, Health and Social Services Committee, Planning and Development Services Committee, and Public Works and Services Committee
1993 - Finance and Administration Committee, Health and Social Services Committee, Planning and Development Services Committee, and Public Works and Services Committee
1994 - Finance and Administration Committee, Health and Social Services Committee, Planning and Development Services Committee, and Public Works and Services Committee
1995 - Community Safety Committee, Community Services Committee, Development Applications Committee, Finance and Administration Committee, Health and Social Services Committee, Planning and Development Services Committee, Public Works and Services Committee, and Transportation, Parks and Environment Committee
1996 - Development Applications Committee, General Purposes Committee, and Planning Committee
1997 - Community Services Committee, Finance and Community Safety Committee, Planning Committee, Public Works and Transportation Committee
1998 - Community Services Committee, Finance and Community Safety Committee, Planning Committee, and Public Works and Transportation Committee
1999 - Community Services Committee, General Purposes Committee, Planning Committee, and Public Works and Transportation Committee
2000 - Community Services Committee, Finance Select Committee, General Purposes Committee, Planning Committee, and Public Works and Transportation Committee
2001 - Community Safety Committee, Community Services Committee, Finance Select Committee, General Purposes Committee, Parks, Recreation and Cultural Services Committee, Planning Committee, and Public Works and Transportation Committee
2002 - Community Safety Committee, Finance Select Committee, General Purposes Committee, Parks, Recreation and Cultural Services Committee, Planning Committee, and Public Works and Transportation Committee
2003 - Community Safety Committee, Finance Select Committee, General Purposes Committee, Parks, Recreation and Cultural Services Committee, Planning Committee, and Public Works and Transportation Committee
2004 - Community Safety Committee, Finance Select Committee, General Purposes Committee, Parks, Recreation and Cultural Services Committee, Planning Committee, and Public Works and Transportation Committee
2005 - Community Safety Committee, Finance Select Committee, General Purposes Committee, Parks, Recreation and Cultural Services Committee, Planning Committee, and Public Works and Transportation Committee.

Richmond (B.C.). City Clerk's Office

Taxation

Series consists of records relating to taxation policies, complaints and general inquiries about property taxes, including Land Settlement Board property taxes, CPR property taxes, and various taxes on private properties. The arrangements between the municipality and the Wartime Housing Corporation regarding Burkeville's taxation scheme, as well as taxation for the provision of water, sewer, school and fire protection facilities and services are also documented. In addition, the series includes records relating to the development of a policy on business taxes, and correspondence relating to the request and issuing of miscellaneous building, kennel, trade and business permits.

Richmond (B.C.). City Clerk's Office

Archives office files

Series consists of office records created by the City of Richmond Archives from its early establishment as part of the Richmond Museum and Archives through its integration with the City Clerk's Department. Records document policy and procedures development, program and facility planning, collections development, preservation activities, the development of descriptive access systems, publications, public relations (including exhibits and special events), liasion with community groups, professional associations and municipal committees and departments, and projects funded through provincial and federal government grant programs. Series includes records relating to building planning for the Archives facility at the Richmond Library and Cultural Centre (including those of various planning and program committees), as well as records of liaison activities of the Archives with the University of British Columbia Master of Archival Studies program, the Archives Association of British Columbia, the Richmond 79 Centennial Committee, the Vancouver Airport Authority, the Richmond Public Library, and various community groups and organizations. Also includes records relating to the Richmond Heritage Strategy (1996).

Richmond (B.C.). City Clerk's Office

Assessment

Series consists mainly of records relating to assessment, building regulation, and illegal suites. The records relating to assessment include correspondence, memos, reports, assessment notices, minutes and proceedings of the Court of Revision, assessment roll working papers, agreements and legal notices. Topics covered by these records include assessment appeals to the Court of Revision and further appeals to the Lieutenant-Governor in Council; the ongoing cycle of agreements and appeals between the City of Vancouver and Richmond over the issue of airport assessment; assessment of Dominion government properties within the Richmond municipal boundaries; assessment of property owned by public companies; and changes in assessment policies and procedures. A significant part of the series deals with building regulation issues such as permits for demolition, construction, occupancy, and signs; inspections for health, electrical, gas and building code compliance; and the changes in regulations surrounding the secondary suite or illegal suite issue. Miscellaneous topics covered in this series include the proposal and development of the Richmond Nature Park, a proposal for an educational model farm, and public petitions dealing with a variety of issues including land use, sunday shopping, and public works and services.

Richmond (B.C.). City Clerk's Office

Brighouse estates and relocations

Series consists of memoranda, correspondence, copies of Council and Committee of the Whole minutes, copies of Council resolutions, agreements, newspaper clippings, petitions and maps relating to the City's role in the purchase and development of Brighouse Estate industrial park. Series includes letters of inquiry and complaint from members of the public and property owners regarding the land purchase, (passed by Council resolution #566 April, 9. 1962), and proposed industrial development. Series also includes signed original agreements for the land purchase, lease agreements and utility easements, and one file on the Richmond Food Bank. Relations between the City and other levels of government are documented.

Richmond (B.C.). City Clerk's Office

Child Care Development Advisory Committee minutes

Series consists of minutes of the Child Care Development Advisory Committee (earlier known as the Richmond Child Care Development Board) documenting its activities in coordinating efforts among a variety of community groups to develop child care services in the city.

Richmond (B.C.). City Clerk's Office

Clerk's file register and index

Series consists of copies of file register sheets and one "file system index" bound volume which document the registration of files and series, and thereby classifying, arranging, and maintaining the records of the Municipal government. The typed and handwritten file register sheets have additional handwritten annotations in the margins. The "filing system index" is a red bound volume, 28 x 35 x 2.5 cm in size, with appended stapled and taped pages. The file system index is the master controlling list for registering files, bylaws and record series. This index also includes annotations indicating transfers of records and other pointers to related or subsequent series.

Richmond (B.C.). City Clerk's Office

Community clubs and organizations

Series consists of correspondence, reports, memoranda, agreements, brochures and promotional materials, and maps, plans, and architectural drawings relating to community clubs and organizations, recreational facilities and public events. Records in this series document the ongoing relations between the City and various clubs and associations. Series includes complaints and inquiries from the public on a variety of issues, including the condition and operation of community centres maintained by the City. The majority of the series is comprised of single files for each group or organization. Some of the larger groups of records within the series include, the Richmond Chamber of Commerce (1921-1988), Steveston Community Centre (1954-1987), South Arm Community Association (1954-1975,1983), Richmond Arena (1964-1984), and Minoru Sports Pavilion (1963-1974,1984).

Richmond (B.C.). City Clerk's Office

Council minutes

Series consists of the official minutes of Richmond City Council meetings relating to all aspects of local municipal/city government. Series is arranged in five sub-series, corresponding to the nature and scope of Council proceedings and the manner in which meeting minutes were variously filed: 1) Open Council meeting minutes; 2) In-camera/closed Council meeting minutes); 3) Open Committee of the Whole meeting minutes; 4) In-camera Committee of the Whole meeting minutes; and, 5) Council meetings for Public Hearing minutes.

Richmond (B.C.). City Clerk's Office

Crossings and bridges

Series consists of correspondence, memoranda, statements of account, statements of tender, staff, consultant and other reports, agreements, and maps relating to the construction and maintenance of crossings and bridges. The majority of the series consists of general records such as correspondence with other levels of government regarding the planning and funding of bridge construction. The remainder of the series is made up of separate files created for each of the bridges connecting Lulu Island and Sea Island with each other and the mainland, and records on the construction of small crossings over irrigation and drainage ditches.

Richmond (B.C.). City Clerk's Office

Dyke protection - ditches

Series consists of records relating to dyke protection and ditch maintenance. The records relating to dyke protection include agreements and other records relating to right-of-way and land transactions, tenders for protection work construction, maintenance agreements, reports on the state of existing works, records relating to planning and the progress of projects, correspondence with local residents concerning public works in their neighbourhoods, and correspondence with senior levels of government on the subject of public works funding. Records incorporated from an earlier record system relate to protection works all around Lulu and Sea Island. Later protection work files relate to general maintenance work or specific projects such as the Fraser River Flood Control Program (1968 Agreement, Project No.3, The Township of Richmond). Engineering surveys accompanying this particular protection work project cover various tracts of land along certain roadways in Richmond and provide some detail as to the placement of buildings along these roads (see finding aid map). The rest of the series relates to the general maintenance of drainage ditches, including the need for periodic flushing to maintain sanitary conditions, and the need for ditch water as a source for irrigation.

Richmond (B.C.). City Clerk's Office

Health

Series consists of correspondence, memoranda, reports, minutes, agreements, maps and photographs relating to health and environmental health. Series includes records on a broad range of topics and initiatives, including: construction and maintenance of health care facilities, e.g., Richmond General Hospital; ongoing relations with health or environmental health related bodies, e.g., Metropolitan Board of Health (1925-1988), Greater Vancouver Sewerage and Drainage District (1961-1988), and the Pollution Control Board, (1956-1968); and health and environmental health issues, e.g., smoking in public places, aerial spraying, proposed sewage treatment plants, and air pollution. Ongoing relations between the City and other governing bodies and levels of government are documented. Series also includes inquiries and complaints from the public.

Richmond (B.C.). City Clerk's Office

Justice and police

Series consists of correspondence, memoranda, contracts, monthly, annual, and other reports, petitions, and newsletters, relating to policing activities and services, and justice issues. Records in this series cover a broad range of topics and initiatives, from towing services, speeding, traffic complaints, and abandoned cars, to contracts, policing services, and monthly and annual reports of policing activities. Series also includes letters of inquiry and complaint from members of the public. Ongoing relations between the City, the Province, the R.C.M.P. and various citizen associations are documented. Includes early correspondence, declarations and other materials (1915-1918) relating to the Board of Police Commissioners

Richmond (B.C.). City Clerk's Office

Lulu Island protection works

Series consists of records generally relating to the construction of, maintenance to, petitioning, and taxing for dyking works on Lulu Island. Specifically, the records relate to the maintenance of dykes along the South Arm near the Canada Rice Mills and the resulting agreement reached between Richmond, the Canadian National Railway and the Federal Government as to the costs involved.

Richmond (B.C.). City Clerk's Office

Municipalities Enabling and Validating Act

Series consists of case files relating to the acquisition of land under the Municipalities Enabling and Validating Act. The case files contain transcripts of hearings before the Dyking Commissioner; certificates of encumbrances issued by the Land Registry Office; affidavits and statutory declarations relating to the proper execution of appropriation procedures; certified land survey plans conducted for the purpose of evidence at hearings; excerpts from Council minutes; indentures conveying right-of-ways to land owners; and general correspondence relating to the appropriation of land by the municipality of Richmond for the purpose of preparing and maintaining the dyking and drainage system.

Richmond (B.C.). City Clerk's Office

Parks and Recreation Commission minutes

Series consists of minutes (and reports as attachments to minutes) of the Parks and Recreation Commission meeting in open session (Subseries 1) and in camera (Subseries 2). Minutes span the period from 1958 to 1994 and incorporate the minutes (1958-1959) of the Richmond Recreation Commission. There are no minutes of open meetings of the Parks and Recreation Commission in 1987 as its functions were assumed by a standing committee of Council. No in-camera minutes of meetings exist for 1985 and 1986. Commission minutes document the development, planning and implementation of recreation programs and facilities in Richmond. Topics and initiatives include parkland acquisition, renovation and upgrading of existing facilities, monitoring of rental and lease agreements, recreation facility assessment studies, and funding decisions relating to these activities. Records in this series also document the ongoing relations between the Parks and Recreation Commission, the Leisure Services Advisory Committee and its predecessor the Recreation Advisory Council, Richmond School Board, Municipal Council, and a variety of recreational and cultural organizations.

Richmond (B.C.). City Clerk's Office

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