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City of Richmond fonds English
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City of Richmond fonds

  • Fonds
  • 1879-2005

The fonds consists of all records of the City of Richmond, and include the full range of local government rights, responsibilities and activities. The fact that the City of Richmond is comprised of islands forming the delta of the Fraser River has resulted in dyking, drainage, and bridge building being prominent in the work and records of the municipality. In addition to bylaws and minutes of council and committees of council, other functions documented in municipal records include administration and operation of municipal holdings and services including: municipal land and buildings, roads and highways, waterworks, parks and recreation, fire and police services, public works, engineering, planning and zoning.

Richmond (B.C.)

Administration policy and staff committees

Series consists of minutes, correspondence, memoranda, staff reports, and plans relating to the establishment of departmental and municipal policy. The Engineering Department role in serving in an advisory capacity on a variety of staff committees is also documented. Other topics include safety, the acquisition and development of residential and park land, environmental quality control, special use permits, farmland subdivision policy, and airport expansion. Also included are records relating to various staff and Council committees, including the Parks Department Senior Staff group, the Safety Committee, the Park Acquisition Policy Committee, the Negotiating Committee, the Development Operations Committee, the Land Acquisition Committee, the Noise Control Committee, the Emergency Plan/Emergency Measures Committee, the Material Approvals Committee, the Engineering Operations Review Task Force, the Airport Expansion Committee, the Parks and Recreation Commission, the Public Works and Services Committee, and the Administration Committee of Council

Richmond (B.C.). Engineering & Public Works Department

Administrator's subject files

Series consists of memoranda, correspondence, reports by staff and consultants, promotional materials, photographs and plans relating to the role of the administrator in planning and coordinating the activities of Municipal staff. Series includes records which demonstrate the extensive relationship between the City Administrator's Office (C.A.O) and the G.V.R.D. (Greater Vancouver Regional District), particularly in regards to negotiations between the City, as a public employer, and various labour unions representing civic employees, e.g., C.U.P.E (Canadian Union of Public Employees). Activities of the Administrator documented in these records include: establishing annual Municipal budgets; receiving reports; coordinating activities of City departments; monitoring the planning of special events, e.g., B.C. Summer Games, Captain cook Bi-Centennial celebrations; conducting performance evaluations; conducting salary negotiations for exempt staff; and participating in various regional and national administrative bodies, e.g., M.O.A. (Municipal Officers' Assocation), F.C.M. (Federation of Canadian Municipalities), L.M.M.A (Lower Mainland Municipalities Association), and U.B.C.M. (Union of British Columbia Municipalities).

Richmond (B.C.). Office of the Chief Administration Officer

Air photographs

Series consists of photomaps and photomosaics created between 1935 and 1989. Includes individual photomaps of various sections of Richmond, accompanied by a key plan; a photomap of the Steveston waterfront; and photomosaics of all of Richmond.

Richmond (B.C.). Planning and Development Department

Archives office files

Series consists of office records created by the City of Richmond Archives from its early establishment as part of the Richmond Museum and Archives through its integration with the City Clerk's Department. Records document policy and procedures development, program and facility planning, collections development, preservation activities, the development of descriptive access systems, publications, public relations (including exhibits and special events), liasion with community groups, professional associations and municipal committees and departments, and projects funded through provincial and federal government grant programs. Series includes records relating to building planning for the Archives facility at the Richmond Library and Cultural Centre (including those of various planning and program committees), as well as records of liaison activities of the Archives with the University of British Columbia Master of Archival Studies program, the Archives Association of British Columbia, the Richmond 79 Centennial Committee, the Vancouver Airport Authority, the Richmond Public Library, and various community groups and organizations. Also includes records relating to the Richmond Heritage Strategy (1996).

Richmond (B.C.). City Clerk's Office


Series consists mainly of records relating to assessment, building regulation, and illegal suites. The records relating to assessment include correspondence, memos, reports, assessment notices, minutes and proceedings of the Court of Revision, assessment roll working papers, agreements and legal notices. Topics covered by these records include assessment appeals to the Court of Revision and further appeals to the Lieutenant-Governor in Council; the ongoing cycle of agreements and appeals between the City of Vancouver and Richmond over the issue of airport assessment; assessment of Dominion government properties within the Richmond municipal boundaries; assessment of property owned by public companies; and changes in assessment policies and procedures. A significant part of the series deals with building regulation issues such as permits for demolition, construction, occupancy, and signs; inspections for health, electrical, gas and building code compliance; and the changes in regulations surrounding the secondary suite or illegal suite issue. Miscellaneous topics covered in this series include the proposal and development of the Richmond Nature Park, a proposal for an educational model farm, and public petitions dealing with a variety of issues including land use, sunday shopping, and public works and services.

Richmond (B.C.). City Clerk's Office

Brighouse estates and relocations

Series consists of memoranda, correspondence, copies of Council and Committee of the Whole minutes, copies of Council resolutions, agreements, newspaper clippings, petitions and maps relating to the City's role in the purchase and development of Brighouse Estate industrial park. Series includes letters of inquiry and complaint from members of the public and property owners regarding the land purchase, (passed by Council resolution #566 April, 9. 1962), and proposed industrial development. Series also includes signed original agreements for the land purchase, lease agreements and utility easements, and one file on the Richmond Food Bank. Relations between the City and other levels of government are documented.

Richmond (B.C.). City Clerk's Office

Buildings - Projects

Series consists of correspondence, reports, studies, minutes, and other records relating to proposed building projects, including the Richmond Community Health Centre and the Richmond Community Services Centre (Caring Place).

Richmond (B.C.). Treasury

Buildings - Projects

Series consists of reports, memos, correspondence, minutes, feasibility studies, financial statements, facilities program plans, and copies of construction records (including terms of reference, building plans, change orders, etc.) relating to the expansion of community centres and other recreational and cultural facilities in Richmond. Records document the Parks and Leisure Services Department role in building projects, including those relating to the Japanese Canadian Cultural Centre, Minoru Place and Minoru Seniors Centre, Richmond Cutlural Centre, Steveston Community Centre, South Arm Recreation Centre, West Richmond Community Centre, East Richmond Community Centre, the RCA Forum, the Lions Club Community Hall, and the Dog Activities Centre.

Richmond (B.C.). Leisure Services

Child Care Development Advisory Committee minutes

Series consists of minutes of the Child Care Development Advisory Committee (earlier known as the Richmond Child Care Development Board) documenting its activities in coordinating efforts among a variety of community groups to develop child care services in the city.

Richmond (B.C.). City Clerk's Office

Clerk's file register and index

Series consists of copies of file register sheets and one "file system index" bound volume which document the registration of files and series, and thereby classifying, arranging, and maintaining the records of the Municipal government. The typed and handwritten file register sheets have additional handwritten annotations in the margins. The "filing system index" is a red bound volume, 28 x 35 x 2.5 cm in size, with appended stapled and taped pages. The file system index is the master controlling list for registering files, bylaws and record series. This index also includes annotations indicating transfers of records and other pointers to related or subsequent series.

Richmond (B.C.). City Clerk's Office

Committees - General

Series consists of records of Leisure Services departmental committees, and records of and relating to the department's participation in a variety of interdepartmental and city-wide committees, task forces, and groups. Records include minutes, agendas, reports, correspondence, memos, and some plans and publications relating to the Community Services Steering Committee, Coordinating Committee for Referendum, Disabled Access Committee, East Richmond Task Force, Heritage Advisory Committee, Staff Cycling Committee, Trails Committee, Tree Committee, Youth Committee, Data Processing Review Committee, Development Review Committee, Health and Social Services Committee, and Urban Development Institute Committee.

Richmond (B.C.). Leisure Services

Community centres

Series consists of correspondence, memoranda, staff reports, performance bonds, contracts, and plans relating to the provision and inspection of engineering services for community centres. The majority of the series relates to the construction and maintenance of the Steveston Community Centre, and includes general files on Steveston and the Steveston '83 Plan. Topics addressed in the records include interior painting, roof repair and replacement, steel stairways, locks for cupboards, and replacement of windows. Series also includes files on the Richmond Community Activities Forum (RCAF), and the Richmond Cultural Centre. Series contains technical and architectural plans relating to construction and maintenance of the Steveston Community Centre, as well as the R.C.A.F. building on Sea Island.

Richmond (B.C.). Engineering & Public Works Department

Community clubs and organizations

Series consists of correspondence, reports, memoranda, agreements, brochures and promotional materials, and maps, plans, and architectural drawings relating to community clubs and organizations, recreational facilities and public events. Records in this series document the ongoing relations between the City and various clubs and associations. Series includes complaints and inquiries from the public on a variety of issues, including the condition and operation of community centres maintained by the City. The majority of the series is comprised of single files for each group or organization. Some of the larger groups of records within the series include, the Richmond Chamber of Commerce (1921-1988), Steveston Community Centre (1954-1987), South Arm Community Association (1954-1975,1983), Richmond Arena (1964-1984), and Minoru Sports Pavilion (1963-1974,1984).

Richmond (B.C.). City Clerk's Office


Series consists of correspondence, memoranda, work orders, photographs and plans relating to the Engineering Department's response to public works and services maintenance requests from the public. Files within the series are arranged into general complaints, such as pot holes, broken sidewalks, and signage, with separate files for specific issues, such as drainage, flooding, pollution, vandalism, littering, tree maintenance, and traffic

Richmond (B.C.). Engineering & Public Works Department

Controlled mosaic part of the Municipality of Richmond

Series consists of vertical air photographs of Richmond which constitute a contiguous area map. Each image provides detailed visual information relating to buildings, artificial geographic features and natural geographic features.

Richmond (B.C.). Planning and Development Department

Correspondence files

Series consists of correspondence and memos of the Committee primarily with city officials and departments. Records relate to the appointment of committee members and to various programs and projects involving the committee, including the municipal heritage plaque program and Steveston redevelopment.

Richmond (B.C.). Heritage Advisory Committee

Council minutes

Series consists of the official minutes of Richmond City Council meetings relating to all aspects of local municipal/city government. Series is arranged in five sub-series, corresponding to the nature and scope of Council proceedings and the manner in which meeting minutes were variously filed: 1) Open Council meeting minutes; 2) In-camera/closed Council meeting minutes); 3) Open Committee of the Whole meeting minutes; 4) In-camera Committee of the Whole meeting minutes; and, 5) Council meetings for Public Hearing minutes.

Richmond (B.C.). City Clerk's Office

Crossings and bridges

Series consists of correspondence, memoranda, statements of account, statements of tender, staff, consultant and other reports, agreements, and maps relating to the construction and maintenance of crossings and bridges. The majority of the series consists of general records such as correspondence with other levels of government regarding the planning and funding of bridge construction. The remainder of the series is made up of separate files created for each of the bridges connecting Lulu Island and Sea Island with each other and the mainland, and records on the construction of small crossings over irrigation and drainage ditches.

Richmond (B.C.). City Clerk's Office


Series consists of memoranda, correspondence, policy statements, agreements, reports, maps and building plans relating to the role of the Planning Department in all aspects of development. The series is made up of seven sub-series which document the role of the Planning Department in assessing, approving or rejecting new developments, providing public works services, and establishing policy and land use regulations relating to development activities. Records in this series cover a range of topics, including major works programs, development policy, emergency planning, residential, commercial, industrial and agricultural development, the aquisition and leasing of lands, the naming of roads, the provision of public works services, e.g., gas, hydro, telephone, sewer and water, as well as the administration of the Civic Centre, the Senior's Activity Centre, and various school and park facilities.

Richmond (B.C.). Planning and Development Department

Development fees report maps

Series consists of maps produced as part of a report recommending new procedures to conform to the 1977 Municipal Amendment Act (Bill 42), updated to May, 1986. Bill 42 stipulated that after January 1, 1979, municipalities would be required to pass by-laws specifying, in advance, development charges and public works associated with development. Establishing the areas affected by the Act, the maps show area boundaries, and existing and proposed capital works in the West and East sectors of Richmond. Includes original and update map set, and 2 bound copy sets.

Richmond (B.C.). Planning and Development Department

Development index cards and information sheets

Series consists of information sheets and index cards relating to the development application process and case files. These lists and cards served as a manual finding aid and are arranged in permit number order, alphabetically, or in section-block-range order. Within these different arrangements the cards often proceeds chronologically by year. The series is comprised of 11 sub-series which deal with the various types of development permits including: major (MAJ) and minor (MIN) developments; special use permits (SUP), Land Commission Act appeals (LCA), and strata title conversion (STC) applications.

Richmond (B.C.). Planning and Development Department

Dyke protection - ditches

Series consists of records relating to dyke protection and ditch maintenance. The records relating to dyke protection include agreements and other records relating to right-of-way and land transactions, tenders for protection work construction, maintenance agreements, reports on the state of existing works, records relating to planning and the progress of projects, correspondence with local residents concerning public works in their neighbourhoods, and correspondence with senior levels of government on the subject of public works funding. Records incorporated from an earlier record system relate to protection works all around Lulu and Sea Island. Later protection work files relate to general maintenance work or specific projects such as the Fraser River Flood Control Program (1968 Agreement, Project No.3, The Township of Richmond). Engineering surveys accompanying this particular protection work project cover various tracts of land along certain roadways in Richmond and provide some detail as to the placement of buildings along these roads (see finding aid map). The rest of the series relates to the general maintenance of drainage ditches, including the need for periodic flushing to maintain sanitary conditions, and the need for ditch water as a source for irrigation.

Richmond (B.C.). City Clerk's Office

Dykes - general

Series consists of correspondence, memoranda, signed contracts, and plans relating to the construction, maintenance, and inspection of dykes and canals. The series includes files on dyke and river bank protection (rip-rap), dyke rehabilitation, and land acquisition. Topics include erosion and bank protection, dyke access and dyke use, cycle paths, harbour facilities, flood control programs, and rights-of-way. The series also includes numerous plans relating to dyke rehabilitation and developments impacting on dykes and drainage.

Richmond (B.C.). Engineering & Public Works Department

Emblems and Flags

Series consists of correspondence, memos, reports, marketing survey and draft agreement relating to the design and marketing of City of Richmond souvenirs and memorabilia.

Richmond (B.C.). Treasury

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