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archival descriptions
City of Richmond fonds English
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Council minutes

Series consists of the official minutes of Richmond City Council meetings relating to all aspects of local municipal/city government. Series is arranged in five sub-series, corresponding to the nature and scope of Council proceedings and the manner in which meeting minutes were variously filed: 1) Open Council meeting minutes; 2) In-camera/closed Council meeting minutes); 3) Open Committee of the Whole meeting minutes; 4) In-camera Committee of the Whole meeting minutes; and, 5) Council meetings for Public Hearing minutes.

Richmond (B.C.). City Clerk's Office

Pumps

Series consists of correspondence, memos, agreements, tenders, reports and plans relating to the construction, installation and maintenance of pumps and pumphouses around Richmond's perimeter. Also included is a proposal for an emergency bylaw that would establish provisions for a response to a flood or dyke failure.

Richmond (B.C.). City Clerk's Office

Deputy Administrator's subject files

Series consists of subject files of the Office of the Deputy Administrator (J.E. Brooks and Gord Howie)documenting planning and public works programs undertaken or supported by the municipality, as well as various task force activities. Subjects include building project files (Public Safety Building), industrial development in East Richmond, sanitary sewer projects, rapid transit planning, development cost charge administration, and Richmond landfill operations. Records demonstrate interaction between municipal officers and other bodies, including the Greater Vancouver Regional District and the provincial and federal governments. Includes records relating to capital projects planning, port development, health regionalization, MOT/DND lands, Pacific Place (Expo 86) soils, the RCMP, the Task Force on Community Safety and Crime Prevention, Works Yard Task Force, and the Department Heads Committee.

Richmond (B.C.). Office of the Chief Administration Officer

Clerk's file register and index

Series consists of copies of file register sheets and one "file system index" bound volume which document the registration of files and series, and thereby classifying, arranging, and maintaining the records of the Municipal government. The typed and handwritten file register sheets have additional handwritten annotations in the margins. The "filing system index" is a red bound volume, 28 x 35 x 2.5 cm in size, with appended stapled and taped pages. The file system index is the master controlling list for registering files, bylaws and record series. This index also includes annotations indicating transfers of records and other pointers to related or subsequent series.

Richmond (B.C.). City Clerk's Office

Subdivisions

Series consists of policies and procedures, correspondence, excerpts from Council and committee minutes, reports, and plans relating to subdivision policies and procedures in Richmond. Topics covered in this record series include: the policies and guidelines for major and minor subdivisions outlining the responsibilities for the municipality and developers with regard to road, sewer and waterworks construction; the 1977 changes to the Municipal Act, which introduced the development permit process and significantly streamlined land use development and planning; and the introduction and establishment of the Agricultural Land Reserve and the ALR appeals that followed. The series also contains files on the Broadmoor subdivision, the administration of the Veterans Land Act in Richmond, and property transactions between the Presbyterian, Methodist and United Churches and the Richmond School Board relating to the area around Mitchell School.

Richmond (B.C.). City Clerk's Office

Alpha-numeric subject files

Series consists of correspondence, memoranda, reports, and plans relating to the role of the Engineering Department in monitoring and providing public works and services. The series documents negotiations and relations between the Engineering Department and private companies, public utilities, such as B.C. Hydro, and other levels of government, such as the provincial Department of Municipal Affairs, the provincial Ministry/Department of Highways, the federal Department of Transport, and the G.V.R.D. The records in this series document the role of the Engineering Department in: negotiating and monitoring crossing agreements with B.C. Hydro and the Canadian Pacific Railway; commissioning and/or researching reports on transportation related issues; negotiating with the Department of Municipal Affairs regarding revenue sharing; liaison with the Ministry/Department of Highways relating to freeway and bridge construction; establishing policies and administering waste management and pollution control; responding to Bill 42 (including policy development) enabling municipalities to implement development cost charges; liaison with private companies relating to industrial development activities; and overseeing all aspects of engineering service for the City's construction and development activities.

Richmond (B.C.). Engineering & Public Works Department

Bylaws

Series consists of the original signed, sealed municipal bylaws, some of which may include agreements, certificates, correspondence, declarations, maps and plans as attachments to individual bylaws.

Richmond (B.C.). City Clerk's Office

Assessment

Series consists mainly of records relating to assessment, building regulation, and illegal suites. The records relating to assessment include correspondence, memos, reports, assessment notices, minutes and proceedings of the Court of Revision, assessment roll working papers, agreements and legal notices. Topics covered by these records include assessment appeals to the Court of Revision and further appeals to the Lieutenant-Governor in Council; the ongoing cycle of agreements and appeals between the City of Vancouver and Richmond over the issue of airport assessment; assessment of Dominion government properties within the Richmond municipal boundaries; assessment of property owned by public companies; and changes in assessment policies and procedures. A significant part of the series deals with building regulation issues such as permits for demolition, construction, occupancy, and signs; inspections for health, electrical, gas and building code compliance; and the changes in regulations surrounding the secondary suite or illegal suite issue. Miscellaneous topics covered in this series include the proposal and development of the Richmond Nature Park, a proposal for an educational model farm, and public petitions dealing with a variety of issues including land use, sunday shopping, and public works and services.

Richmond (B.C.). City Clerk's Office

Taxation

Series consists of records relating to taxation policies, complaints and general inquiries about property taxes, including Land Settlement Board property taxes, CPR property taxes, and various taxes on private properties. The arrangements between the municipality and the Wartime Housing Corporation regarding Burkeville's taxation scheme, as well as taxation for the provision of water, sewer, school and fire protection facilities and services are also documented. In addition, the series includes records relating to the development of a policy on business taxes, and correspondence relating to the request and issuing of miscellaneous building, kennel, trade and business permits.

Richmond (B.C.). City Clerk's Office

Staff Coordinating Committee minutes

Series consists of minutes of the Staff Coordinating Committee, which includes copies of correspondence, staff reports, and memoranda as attachments to the minutes. Indexes are included for minutes from 1973 to 1980

Richmond (B.C.). City Clerk's Office

Municipal land

Series consists of correspondence, reports, survey plans as well as excerpts from Council and Committee minutes, relating to specific municipal facilities such as a boat launches. The series also includes some records relating to the Municipal Negotiating Committee which oversaw property negotiations. Also included are records relating to the Labour Negotiation Committee and the 1981 Richmond municipal strike (these labour negotiation records were probably mistakenly filed with the land negotiation records).

Richmond (B.C.). City Clerk's Office

Trade licences

Series consists of correspondence, reports, excerpts from committee minutes and some business and trade related pamphlets. Prior to the late 1950s, all requests for trade licences were made directly to the Municipal Council. After this point, the routine applications were approved by the Licence Inspector and only special cases went forward to Council. The general files consist mainly of requests for licences, complaints against business people for bylaw violations, and records relating to investigatory and punitive actions taken by City Officials. Some special cases relate to the licencing of special event festivals, dog kennels, drive-in theatres, discotheques, ice cream vendors and helicopter air ambulances.

Richmond (B.C.). City Clerk's Office

Planning studies

Series consists of reports, studies, surveys, briefs, policy drafts, applications, notes, and discussion papers relating to planning and development. The records document research on a range of topics including development within planning areas, costs for provision of services, rezoning and development proposals, proposals for financing, social trends and social planning, marketing studies, reports on land use options, and policy guidelines. The series includes reports presented to the Planning Department, as well as briefs and reports prepared by the Planning Department for presentation to other bodies.

Richmond (B.C.). Planning and Development Department

Engineering photographs

Series consists of b&w and colour photograph prints, colour slides, b&w and colour negatives relating to the role of the Engineering Department in inspecting tendered public works and sanitary sewer installations in Richmond. The majority of the photograph prints are of driveways and crossings, ditches, fence and property lines where sewer systems have been installed, as well as where installation activities have affected the condition of sidewalks and road surfaces. The photograph slides include aerial and ground views of dykes and drainage facilities, as well as images of members of the Engineering Department at official functions.

Richmond (B.C.). Engineering & Public Works Department

Public buildings

Series consists of correspondence, memoranda, and reports relating to planning activities associated with the construction, renovation and maintenance of various municipally-owned buildings and properties, including the Municipal Hall, the Public Safety Building, and the Works Yard. Also includes records relating to the School Board Administration Building

Richmond (B.C.). Planning and Development Department

Development index cards and information sheets

Series consists of information sheets and index cards relating to the development application process and case files. These lists and cards served as a manual finding aid and are arranged in permit number order, alphabetically, or in section-block-range order. Within these different arrangements the cards often proceeds chronologically by year. The series is comprised of 11 sub-series which deal with the various types of development permits including: major (MAJ) and minor (MIN) developments; special use permits (SUP), Land Commission Act appeals (LCA), and strata title conversion (STC) applications.

Richmond (B.C.). Planning and Development Department

Major subdivision applications

Series consists of correspondence between the developer and the municipality, draft or conceptual site plans, copies of legal agreements, application forms, checklists, and staff reports, all of which document the major subdivision development application process. A major subdivision development is one that requires the construction of new roads and services, unlike minor subdivision developments where the lot or parcel of land is served by existing roads and services. Major subdivisions can be residential, commercial, manufacturing, or industrial. Some files contain a particular type of legal agreement, the Land Use Contract, an optional development control device used by the municipality between 1971 and 1977 to establish the terms and conditions of land use and development. The municipality and the developer entered into a Land Use Contract for certain major developments according to the impact of the proposed development on present and future public costs, environmental concerns, the fulfillment of community goals, and the provision of necessary public space. Because major subdivisions are subject to levies or fees which help to pay for the capital costs of sewer, water, drainage, highways, roads, and open space, as well as to administrative fees, performance bonds, and maintenance bonds, some files also contain financial records. The series documents the scope of development in Richmond over a twenty year period. It also provides insight into the evolution of the application process and the role of the Planning Department, which was responsible for the coordination of the application process from the department's creation in 1957 until its reorganization into the Urban Development Division in 1992.

Richmond (B.C.). Planning and Development Department

Dominion government

Series consists of correspondence, reports, press releases, studies, maps, and photographs relating primarily to projects and activities with some connection with the jurisdiction and authority of the federal government. Some of the records document activities of federal government departments in, or pertaining to, Richmond. A significant portion of the series consist of records relating to special municipal projects which have received funding through federal government initiatives. The series includes records on a wide variety of topics including development activities on crown land, airport expansion, Vancouver International Airport, centennial projects, international relations, and negotiations/relations with departments of the federal government.

Richmond (B.C.). City Clerk's Office

Provincial government and municipal government

Series consists of correspondence, financial statements, memoranda, and maps relating primarily to activities with some connection with the provincial government. Series shows the ongoing negotiations and relations between the municipal and provincial governments regarding a wide variety of initiatives, programs and issues. Topics covered include amendments to the Municipal Act, commercial and industrial development activities to be registered and approved by the province, civil defence, municipal bylaws requiring provincial approval, an unemployment relief program, and a Local Initiative Program.

Richmond (B.C.). City Clerk's Office

Community planning

Series consists of correspondence, minutes, memoranda, reports, plans, and photographs relating to planning and implementing the Official Community Plan, area and neighbourhood planning, urban design, heritage planning, transportation planning and disaster planning. The series is made up of seven sub-series which document the role of the Planning Department in carrying out community planning activities, including ongoing relations between the City and other levels of government, and consultations with residents and community groups relating to a wide range of community planning and development issues and initiatives.

Richmond (B.C.). Planning and Development Department

Social and neighbourhood planning

Series consists of proposals, reports, memoranda, correspondence, plans, and photographs relating to the planning and provision of a broad range of social and neighbourhood services. The series is made up of eight sub-series which document specific areas of social and neighbourhood planning, including: provision of services for handicapped persons, e.g., employment, recreation, and access to public buildings; planning for health care services; planning for special needs and general housing; distributing grants; acting as a source for the distribution of information regarding social services; and overseeing the provision of specific personal social services, e.g., child care, crisis intervention, seniors, rehabilitation, and multicultural programs.

Richmond (B.C.). Planning and Development Department

Special planning studies

Series consists of memoranda, reports, and correspondence relating to the preparation and presentation of special planning studies. Records in this series reflect specific areas of environmental study and investigation, e.g., the condition of trees in bog forests, heritage and community tree studies, sloughs, and the placement of cycle paths and other recreational trails. Includes records relating to planning for downtown revitalization, large scale retail outlets, golf courses, and crime prevention.

Richmond (B.C.). Planning and Development Department

Administration

Series consists of policy statements, memoranda, correspondence, plans, and reports, relating to Planning Department administration. Records in this series document administrative functions including policy, program and operational planning, and the administration and development of regulations and bylaws. Includes records relating to liaison activities with council and municipal committees, commissions and task forces, as well as to external associations and planning groups, including the Greater Vancouver Regional District and other regional authorities.

Richmond (B.C.). Planning and Development Department

Development

Series consists of memoranda, correspondence, policy statements, agreements, reports, maps and building plans relating to the role of the Planning Department in all aspects of development. The series is made up of seven sub-series which document the role of the Planning Department in assessing, approving or rejecting new developments, providing public works services, and establishing policy and land use regulations relating to development activities. Records in this series cover a range of topics, including major works programs, development policy, emergency planning, residential, commercial, industrial and agricultural development, the aquisition and leasing of lands, the naming of roads, the provision of public works services, e.g., gas, hydro, telephone, sewer and water, as well as the administration of the Civic Centre, the Senior's Activity Centre, and various school and park facilities.

Richmond (B.C.). Planning and Development Department

Zoning

Series consists of memoranda, zoning information plans/maps, copies of bylaws, correspondence, and plans relating to the role of the Planning Department in administering zoning bylaw regulations. The records document the establishment of zoning generally, and for specific purposes, e.g., churches, roadside stands and liquor establishments; the establishment and development of zoning bylaws and specific zoning districts and areas, e.g., agricultural, residential, industrial, commercial; and the operations and functions of the Board of Variance.

Richmond (B.C.). Planning and Development Department

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