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archival descriptions
City of Victoria fonds
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Council minutes

Series consists of the minutes of City Council meetings. The original minute books are stored in City Hall and access is limited. There are microfilm copies available in the Archives starting with the 1862 meetings and continuing until 2000. Duplicate hard copies of the minutes of most years from 1977 to 1994 can be found in the Archives. The early minutes were handwritten and are sometimes difficult to read. Beginning with the 1927-1928 volume, the page numbers are listed on the spine of the volumes, and are sequential throughout the subsequent volumes until 1978.
The index to this series (CRS 2) uses the page numbers as references.
There is one volume of minutes of special and closed Council meetings (CRS 48) 1896-1900) which contains only 27 pages but includes, among other things, information relating to Council's actions regarding the collapse of the Point Ellice Bridge.
The Council minutes can be accessed in several manners: through the index to Council minutes (CRS 2), the topical indexes (CRS 15), and through a subject card index created by the Archives staff covering the years 1862 to 1870

Victoria (B.C.). City Clerk

Letterbook index

Series consists of an index to letters sent outward (CRS 9).
Each volume is divided into alphabetical sections. Within each section the names of correspondents, whether persons or organizations, are listed chronologically throughout the year. The index also provides in addition a note on the topic of each letter.
See also the indexes to individual letterbooks before 1893 (CRS 9) and the topical index (CRS 15)

Victoria (B.C.). City Clerk

Letterbook

Series consists of letters sent outward from the Engineering Department. Until 1911, correspondents include City Council, other City agencies, other governments, and the private sector. Letters sent to other City departments between 1911 and 1914 are located in the series of interdepartmental letterbooks (CRS 101), although they again become part of the letterbook series after this date. Letters sent to City Council and its committees from 1912 onward are located in the series of reports to Council and Committees (CRS 102).
Each yearly volume includes an alphabetical index to subjects and correspondents

Victoria (B.C.). Engineering Department

Interdepartmental letterbook

Series consists of letters sent from the Engineering Department to other City agencies. Earlier and later interdepartmental letters form part of the letterbook series (CRS 100).
Each volume includes an alphabetical index to subjects and correspondents

Victoria (B.C.). Engineering Department

Reports to Council and Committees

Series consists of letters sent from the Engineering Department to City Council and its Committees. Earlier reports to Council form part of the letterbook series (CRS 100).
Each volume includes an alphabetical index to subjects and correspondents

Victoria (B.C.). Engineering Department

Memorandum book

Series consists of internal Engineering Department memoranda.
Each volume includes an alphabetical index to subjects and correspondents

Victoria (B.C.). Engineering Department

Letters received

Series consists of letters received by the Engineering Department from other City agencies and departments, other governments, and the private sector.
Each volume includes an alphabetical index to correspondents.
There are gaps in this series from 1893 to 1901 and for 1904

Victoria (B.C.). Engineering Department

Neighbourhood Improvement Program records

Series consists of files, photographs, architectural material, and graphic material deriving from the Neighbourhood Improvement Program, which was developed in 1973 by the federal government to encourage and support the efforts of municipalities in concert with neighbourhood residents toward the improvement of the physical environment in neighbourhoods needing improvements (see amendments to the National Housing Act enacted by Parliament in June 1973).
The majority of the files were originally classified according to neighbourhood. This order has been maintained, with the neighbourhoods listed in alphabetical order following the general Victoria records. Files that were not originally given classification numbers have been listed after the classified files within each neighbourhood group

Victoria (B.C.). Planning Department

Operational files

Series consists of the main departmental records of the Parks Department.
The series has been divided into five separate sections. Four are chronological divisions; 1931-1936, 1936- 1945, 1946-1950 and 1950-1952. These records are arranged primarily by subject and chronologically within each file. The subjects are arranged alphabetically within each section, and many of them are repeated in each section. A fifth section covers general correspondence from 1935 to 1943. It would appear that this material was not grouped by subject. The file description also includes the original filing numbers

Victoria (B.C.). Parks and Recreation Department

Parks Committee minutes

Series consists of a small section of the minutes of the Parks Committee. Another section of the minutes is available in the Parks Files covering 1931 to 1952 (CRS 106). Additional Parks Committee records are available (see CRS 34, CRS 41, CRS 76), including committee reports to Council (CRS 4)

Victoria (B.C.). Parks and Recreation Department

Annual reports

Series consists of the annual reports of the Superintendent of Parks, which for some of these years can be found in an edited version in the annual reports of the City (CRS 16)

Victoria (B.C.). Parks and Recreation Department

Photographs, news clippings and pamphlets

Series consists primarily of 459 photographs of various Victoria parks. There are also photographs of other parks in Canada and the United States.
Photographs are divided into files based on photographer, type of photograph, or subject matter. The dates listed are only those noted on some photographs and do not cover all the material in each file. The subject matter is varied covering: aerial photos, Beacon Hill Park, boulevard trees, children and playgrounds, parks, Parks Department projects and personnel, Ross Bay Cemetery, scenic views, storm damage scenes, waterfowl, zoo animals.
In addition, there are a few newclippings, postcards, and pamphlets relating to the Parks Department

Victoria (B.C.). Parks and Recreation Department

Correspondence inward

This 31 cm of correspondence is all that remains of the letters received by the City Clerk before 1940.
The correspondence covers a wide range of subjects, but there is no alphabetical subject index to it. A chronological item-level descriptive list, however, provides some access to correspondents and subjects for the existing letters. All correspondence inward from 1893 onwards, whether existing or not, is indexed chronologically in the communications received index (CRS 14).
For other series of letters received, see CRS 12 (1940-1974) and CRS 13 (special correspondence inward)

Victoria (B.C.). City Clerk

Superintendent's date books

Series consists the date books and a few note books of the Park Superintendent, W.H. Warren

Victoria (B.C.). Parks and Recreation Department

Exhibit book

Series consists of a single volume containing a description of the exhibits used in each particular case that came before the Police Court, the name and the date of the case, and when and how the material was disposed of

Victoria (B.C.). Police Court

Fine and receipt book

Series consists of bound volumes containing lists of individuals paying fines, the amount of the fine and the date paid.
The chronology is extremely broken covering 1910 to 1913 and 1923 to 1928. The 1923-1928 volume also contains some information about the daily accounts of the Police Court.

Records for 1880-1881 are located in a volume that was later used for a scrapbook; some of them are obscured accordingly. Provides the name of the offender, the nature of the offense, and the fine. See CRS 239 located at 14 E 1-1, pp. 2-12

Victoria (B.C.). Police Court

Police Court charge book

Series consists of bound volumes containing the names of individuals charged with an offence, the nature and date of the offence and what action was taken. The action taken could range from a jail sentence, a fine or a remand date.
Indexes exist for a few of the volumes and can be found in CRS 115

Victoria (B.C.). Police Court

Police Court charge book index

Series consists of bound index volumes containing the names of individuals charged with an offence and the page of the charge book to which it refers. The indexes are ordered alphabetically

Victoria (B.C.). Police Court

Magistrate's record book

Series consists of bound volumes containing the names of individuals charged with an offence, the nature and date of the offence and what action was taken. The action taken could range from a jail sentence, a fine or a remand date.
Indexes exist for some of the volumes and can be found in CRS 117

Victoria (B.C.). Police Court

Magistrate's record book index

Series consists of bound index volumes containing the names of individuals charged with an offence and the page of the record book (CRS 116) to which it refers.
The indexes are ordered alphabetically

Victoria (B.C.). Police Court

Operational files

Series consists of files created by the City Solicitor from the first appointment to permanent staff of the City in 1910 to the contracting out of the work in 1956. Some files predate the appointment of a staff solicitor when the City's legal work was contracted out to various legal firms.
The files are arranged in their original order by subject in a numerical sequence from 1 to 1193 with some deletions as a result of weeding over the years. Sequencing reflects a chronological accumulation as matters came to the attention of the Solicitor. The series encompasses a complete range of all Solicitor activities and was probably the main record series for the Solicitor's office. Original access to the series was obtained through a set of three extant card indexes maintained by the Solicitor's office (CRS 120, Indexes to operational files).
See also CRS 121, CRS 122, CRS 123

Victoria (B.C.). City Solicitor

Communications received

Series consists of letters received by the Clerk's Office, other than those received primarily from internal and external governmental agencies (for which see CRS 13).
The material is arranged chronologically by received stamp number. "File numbers" (as provided in the file list for this series) combine file and item numbers; for example, "089 001-078" refers to file 89, items 1 through 78. "Reference" numbers are consecutive numbers given to individual items regardless of which file they are part of. In other words, reference numbers "31114-31266" are another way of pointing to the same items indicated by the file numbers "089 001-078".
Access to these records is provided by the communications received index (CRS 14), which is arranged chronologically by received stamp number and includes for each entry the sender and subject. Access can also be obtained through the topical index (CRS 15).
For other series of letters received, see CRS 11 (1862-1916) and CRS 13 (special correspondence inward)

Victoria (B.C.). City Clerk

Indexes to operational files

The indexes give access only to CRS 119, the City Solicitor's operational files.
Each index consists of subjects filed alphabetically with the relevant file number given after each entry, e.g.
Findlay, J.C. : Old Men's Home 507
Index One dates from 1910 and is not complete, with letters M to R missing.
Index Two is an accumulation of new subjects interfiled with some older matters referenced on cards taken directly from Index One. This index was created around 1950.
Index Three is a further accumulation created in 1956 by Solicitor Terence O'Grady. This index was completely updated and culled with some interfiles

Victoria (B.C.). City Solicitor

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