Fonds F-91 - Ceremonies and Events Office fonds

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Ceremonies and Events Office fonds

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    • Source of title proper: Title of the fonds is based on the name of its creator.

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    CA SFU F-91

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    • 1963-2019, predominant 1963-1995 (Creation)
      Ceremonies and Events Office

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    Physical description

    3.41 m of textual records

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    Biographical history

    The Ceremonies and Events Office manages and produces Simon Fraser University's ceremonial, social, fundraising and special events and maintains SFU's traditions and protocol. It is the main office (along with the Registrar's Office) responsible for Spring and Fall Convocation ceremonies.

    The Office coordinates many other events throughout the year, primarily for the President's Office, University Advancement and Alumni Relations. The office responsibilities include formal university events such as building openings; ceremonies such as SFU Remembers; donor recognition events; staff/employee recognition and awards events.

    Prior to 1982, the Registrar's Office was responsible for convocation ceremonies, while the President's Office organized other ceremonial functions. Over the years, the title "Ceremonies Officer" was used by various university staff in the Registrar's Office.

    In February 1982 the position of Director of Ceremonies was formally created when Donna Laws, assumed this position in addition to her role as Secretary to the Board of Governors. She held both positions until her retirement in 1993, when she was succeeded as Director of Ceremonies by her long-time associate, Marilyn Pankratz. The position of Secretary to the Board of Governors was taken over by another university staff member.

    The Director of Ceremonies reported to the Vice-President, University Development until 1987, when the reporting relationship changed to the Vice-President for SFU at Harbour Centre (1987-1992), Vice-President Harbour Centre and External Relations (1992-1994), Office of the President (1994-2002), and the Vice-President, University Advancement (2002-).

    Chief officers:

    • Donna Laws, Director, 1982 - 1993
    • Marilyn Pankratz, Director, 1993 - 2004
    • Holli Edgelow, Director, 2004 -

    Custodial history

    Scope and content

    Fonds consists of records relating to University ceremonies created by the Office of Ceremonies since 1982, and before that time, by the Registrar's Office and the President's Office. Activities and topics documented include the opening ceremonies for SFU in 1965, convocations, awards ceremonies, building and room openings and dedications, donor recognition events, staff recognition events, installations of presidents and chancellors, university anniversaries, and other special ceremonies.

    Records include programs, books of words (order of proceedings), invitations, guest lists, correspondence, notes, press clippings, news releases, publications, photographic material, and other documents.

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    Physical condition

    Immediate source of acquisition

    The records were acquired from the Ceremonies and Events Office in a number of accessions.


    The records were arranged by the archivist.

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        Restrictions on access

        Access to some files within this fonds is restricted in accordance with Freedom of Information and Protection of Privacy legislation. Please consult the series descriptions, the unit lists, and the archivist for further details.

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        Further accruals are expected.

        General note

        The predominant dates are 1963-1995. The only records that post-date 1995 are the Convocation booklets that are received twice yearly by the Archives and added to the fonds.

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        Finding aid prepared by Frances Fournier, Enid Britt, Annemarie Crawford (April 2003). Updated by Frances Fournier (November 2004); Lisa Beitel (January 2006); Frances Fournier (November 2006); Frances Fournier (October 2007); Richard Dancy (May 2009); and Marcia Beacham Fuller (2011).

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