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Dates of creation area
Date(s)
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1957-2000 (Creation)
- Creator
- Richmond (B.C.). City Clerk's Office
Physical description area
Physical description
36 cm of textual records
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Archival description area
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Administrative history
The City Clerk's Office is part of the Finance and Corporate Services Division and serves as a secretariat for Council and its Committees. It performs administrative functions including: agenda preparation recording of minutes, processing and certifying by-laws, record management and distribution of records, and making records available to the public.
The Clerk's Office is responsible for the preservation of all Council and Committee records, through a records management and archives system which documents the history of Richmond.
The City Clerk is also responsible for organizing and conducting City elections.
The City Clerk's Office is often the first stop for processing citizens' petitions, complaints and requests to Council, and also receives requests for information under the Freedom of Information & Protection of Privacy legislation.
Custodial history
Scope and content
Series consists of minutes relating to the zoning appeals process documented through the activities of the Zoning Board of Appeal (1957-1968) and the Board of Variance (1968-2000). There appears to be Appeal Board activity evidenced in references in Council minutes as early as 31 October, 1955, but there are no formal minutes for the period 1955 to 1957.
Notes area
Physical condition
Some of the minutes had been previously bound; these have been unbound by the Archivist and rehoused.
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File numbers applied by the Archivist.
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Finding aids
File list available. An index exists for the minutes of the Zoning Board of Appeal for the years 1957-1966.
Associated materials
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General note
Council minutes for 28 December, 1949 note the passage of Zoning Bylaw 1134 "to divide the Corporation of the Township of Richmond into districts and to make regulations... regulating the location, use and height of buildings, size of yards and other open spaces, and the use of land, pursuant to the "Town Planning Act" and the "Municipal Act" ". Included in Bylaw 1134 is section 16 of the Town Planning Act which provides for an appeals mechanism via an Appeals Board, and outlines procedures for appeal. Council minutes for 12 April, 1955 report a recommendation from the Town Planning Commission "that consideration be given to the establishment of an Appeal Board" in accordance with the requirements of the Zoning Bylaw. A report on Richmond Zoning Bylaw 1430, December 1956, notes that Section 16 of "the Town Planning Act provides that an appeal shall lie in certain cases arising out of the operation of this Bylaw, and that appeals shall be heard and decided by a Board, " and that "every Zoning Bylaw shall provide for procedure in appeals to the Board." The Zoning Board of Appeal functioned for a period from 1955 to 1968. The Board was renamed the Board of Variance in 1968 and continues to function with the same jurisdiction and duties. Although a Board of Variance continues to be appointed annually, the last record of a meeting of the Board was in 2000.
Alpha-numeric designations
BCAUL control number: CRICH-SER-407