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Fonds - Alma Mater Society fonds
Title and statement of responsibility area
Alma Mater Society fonds
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- Source of title proper: Title based on the contents of the fonds.
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Dates of creation area
- University of British Columbia. Alma Mater Society
Physical description area
40.61 m of textual records and other material.
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Archival description area
Name of creator
University of British Columbia. Alma Mater Society (1915-)
The idea of student self-government at the University of British Columbia was realized in the fall of 1915 during a meeting of the student body at which time Sherwood Lett was elected as the first president of the Alma Mater Society (AMS). In the summer of 1915, a provisional constitution for the Society was drafted. Every student becomes a member of the AMS upon enrolment in a credit course at UBC and the payment of the AMS fee. In working toward its mission of improving the quality of the educational, social and personal lives of UBC students, the AMS administers resource groups, campus businesses and over two hundred clubs. Politically, the Society has the mandate to represent the student body to the University administration, to federal and provincial governments and to society in general. The AMS is governed by a 45 member Student Council consisting of the Executive (President, Vice President, and Directors of Administration, Finance, and External Affairs), and representatives from undergraduate societies and schools, student representatives from the Board of Governors, UBC Senate and the Graduate Society and the AMS Ombudsperson. The AMS Executive, Senate and Board of Governors representatives are elected by the general student population each January.
The records of the Alma Mater Society have been transferred to the University Archival in several accessions since 1972. Since 1983, the bulk of the records have arranged and described by AMS archives staff before being transferred. Some items in the Early Records series (boxes 96 and 98) were found in the basement of the Mathematics Building in 1994 and added to the fonds.
Scope and content
The fonds consists of records documenting the full scope of the activities of the Alma Mater Society arranged in the following series: constitution and by-laws and codes of procedure (1916-1990), governance (1921-1992), subject files / central files (1931-1994), early records (1916-1933), correspondence (1986-1992), and records relating to student housing (1952-1992). Also included is the Arts Collection sous-fonds (1955-1998) and the Programs Office sous-fonds (1975-2001).
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344 slides which document UBC P.N.E. Open House (1961), Clubs Day Open House (1961), Open House 1963, 1970) have been digitized and added to UBC Historical Photographs under the number 36.1.
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Associated / related material
The records of these student societies and clubs, and other related bodies, are arranged and described separately: Agriculture Club, Biological Discussion Club, Canadian Officers' Training Corps - Western University Battalion, Cinema 16, Engineering Undergraduate Society, Graduate Student Association, Graduate Student Society, Literary and Scientific Department, Men's Athletic Association, Men's Undergraduate Society, Musical Society (MUSSOC), Phrateres - Theta Chapter, Players' Club, Radio Society (CiTR), Student Protest Collection / Canadian Union of Students - UBC Chapter, Summer Session Association, Varsity Outdoors Club, Women's Athletic Association, Women's Undergraduate Society
Further accruals are expected.
- Alpha-numeric designations: BCAUL control number: UBCARCH-660
- Physical description: Includes: 344 slides, 1 sound tape reel, 27 videotapes.